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Appointment Setter

Appointment Setter

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Appointment Setter (Lead Generation, Scheduling & Sales Support) – Remote | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
Hiring in: Mexico, Colombia, Brazil, South Africa, Pakistan, Philippines

About the Role

At Pavago, one of our clients is hiring anAppointment Setter to generate qualified meetings and support consistent sales pipeline growth.

This is a high-activity, execution-focused role centered onoutbound outreach, lead qualification, appointment scheduling, CRM management, and sales coordination.

You’ll engage prospects throughphone calls, email, and LinkedIn, qualify their interest and fit, and schedule high-quality meetings for the sales team.

If you’re confident speaking with prospects, persistent with follow-ups, and highly organized with calendars and CRM systems, this role is a strong fit.

What You’ll Own

Lead Generation & Prospect Outreach

Engage prospects through:

  • Phone calls
  • Email outreach
  • LinkedIn messaging

You’ll:

  • Conduct consistent outbound outreach
  • Qualify prospects based on role, company type, industry fit, and business needs
  • Confirm genuine interest before booking meetings
  • Follow up consistently with prospects
  • Support ongoing pipeline and lead-generation activity

Appointment Setting & Scheduling

Schedule qualified meetings using:

  • Calendly
  • HubSpot Meetings
  • Google Calendar
  • Microsoft Outlook

Manage:

  • Multiple calendars and time zones
  • Meeting confirmations
  • Reminders
  • Rescheduling
  • Follow-ups

Ensure every appointment is booked accurately and prospects have the information they need to attend.

CRM & Pipeline Management

Maintain accurate records in:

  • Salesforce
  • HubSpot
  • Zoho CRM

Log and track:

  • Outreach activity
  • Prospect notes
  • Qualification details
  • Appointments
  • Follow-up status
  • Lead and pipeline updates

Keep CRM data clean, accurate, and organized.

Sales Team Coordination

Work closely with:

  • SDRs
  • BDRs
  • Account Executives

Provide clear handoff notes and prospect context before scheduled meetings.

Collaborate with the sales team on:

  • Target accounts
  • Lead quality
  • Prospect feedback
  • Outreach messaging
  • Appointment quality

Performance Tracking & Optimization

Track:

  • Calls made
  • Emails sent
  • Prospects contacted
  • Qualified appointments booked
  • Meeting show rates
  • Follow-up activity

Identify gaps in conversion or attendance and help improve outreach and scheduling workflows.

What Makes You a Strong Fit

You:

  • Are confident communicating with prospects
  • Are comfortable making outbound calls
  • Follow up consistently and professionally
  • Can handle rejection without losing momentum
  • Stay organized across multiple calendars and prospects
  • Pay close attention to scheduling details and time zones
  • Are proactive and execution-focused
  • Thrive in fast-paced, performance-driven sales environments

Required Experience & Skills

  • 1–2+ years of experience in:
    • Appointment setting
    • Lead generation
    • Inside sales
    • Sales support
    • Customer-facing roles
  • Strong written and verbal English communication
  • Experience or familiarity with:
    • Salesforce
    • HubSpot
    • Zoho CRM
  • Experience with scheduling platforms such as:
    • Calendly
    • HubSpot Meetings
    • Google Calendar
    • Microsoft Outlook
  • Ability to coordinate multiple calendars and time zones
  • Strong attention to detail and organization
  • Comfortable working U.S. business hours
  • Reliable remote work setup

Nice to Have

  • Experience supporting SDR or BDR teams
  • Familiarity with:
    • Outreach
    • Salesloft
    • Apollo
    • LinkedIn Sales Navigator
  • Experience in:
    • SaaS
    • B2B services
    • Marketing agencies
  • Familiarity with sales methodologies such as:
    • BANT
    • SPIN
    • Challenger

What a Typical Day Looks Like

You might:

  • Review the CRM and prioritize follow-ups
  • Call and email prospects
  • Engage prospects through LinkedIn
  • Qualify interested leads
  • Schedule meetings for sales representatives
  • Send confirmations and reminders
  • Manage reschedules and calendar changes
  • Update CRM records and prospect notes
  • Coordinate handoffs with the sales team
  • Track booking and show-rate performance

In short: You keep the sales pipeline moving by turning prospect outreach into qualified, attended sales meetings.

Key Metrics for Success

  • Daily and weekly outreach activity
  • Qualified appointments booked
  • Lead-to-appointment conversion rate
  • 70–80%+ meeting show rate
  • Follow-up speed and consistency
  • CRM accuracy and organization
  • Scheduling accuracy
  • Quality of sales handoffs

Why This Role Stands Out

  • Direct impact on pipeline and revenue growth
  • Competitive compensation + performance incentives
  • Clear, measurable performance expectations
  • Exposure to modern sales and prospecting tools
  • Fully remote work environment
  • Hands-on experience with outbound sales workflows
  • Career growth into:
    • SDR
    • BDR
    • Senior Appointment Setter
    • Account Executive
    • Sales Operations

Interview Process

  1. Initial Phone Screen
  2. Spark Hire Intro Video
  3. Recruiter Interview
  4. Scheduling / Outreach Exercise
  5. Client Interview
  6. Offer & Onboarding

Apply Now

If you:

  • Enjoy speaking with prospects
  • Are confident with outbound calls and follow-ups
  • Know how to qualify interest and book meetings
  • Are highly organized with calendars and CRM systems
  • Thrive in performance-driven sales environments

We’d love to hear from you.

Apply now and help turn prospect engagement into qualified conversations and sales opportunities.

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by @maxrusakovic