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Recruiting Operations Project Specialist
Leadstack Inc
🇨🇦 Canada
On-site
Manager or above
3 days ago
$50 – $60 / hour
- AI
- Highspot
- Canvas
- triage
- Learning Management Systems
- Astro
- Change Management
- Instructional Design
3 days ago
Client Title: Recruiting Operations Project Specialist
Location: Remote, US (Candidates must be able to accommodate both PT and ET, as the team spans both coasts)
Contract Duration: 6 months (2026-10-01 to 2027-04-01) with potential to extend
Pay Rate: $56-$58/hr on W2
Positions Requested: 2
Description:
- The Recruiting Enablement Operations Contractor role ispart of the Global Recruiting Enablement (GRE) team.The GRE team is a group of enablement professionals, instructional designers, and operations specialists whocome together to equip our global recruiting organizationwith the knowledge, tools, and resources they need to hire the best talent in the world.
- Whether we are designing world-class onboarding programs, building cutting-edge AI-first learning journeys, or ensuring our content ecosystem is accurate and up to date, we strive todeliver a seamless experience for every recruiter, coordinator, and talent partner.
- We are looking for a Recruiting Enablement Operations Contractor to serve as the operational engine of our team during a critical coverage period. In this role,you will own the day-to-day execution thatkeeps our enablement programs running smoothly —from managing content maintenance and learning assignments to tracking metrics and driving participation.
- Your work will directlyfree up our senior enablement team to focus on high-impact program design and delivery, making you an essential partner in the success of our global recruiting organization.
Responsibilities
ACT → Trailhead Migration
- Execute the full content audit of the ACT Content Library vs. Archived Content and operationalize the migration plan —what moves to Trailhead, what gets deactivated, and what needs reworking
- Obtain Trailhead certification and build content directly into Trailhead following established migration guidelines and methodology rubric
- Track migration progress in the project tracker andsurface blockers, gaps, or decisions requiring team input
- Deactivate legacy ACT courses once migration is confirmed complete
Recruiting Onboarding — End-to-End Operations Owner
- Serve as theprimary operational ownerof the Global Recruiting Onboarding Hub —keeping all content accurate, current, and aligned with program changes
- Own the full onboarding operations cycle: pull audience lists, ensure learning assignments are sent out accurately and on time for all cohorts, and manage new hire prep guides and Welcome Call logistics
- Keep Welcome Call slide decks updated for Recruiter, Talent Attraction, and Recruiting Coordinator new hire cohorts
- Monitor theRC Onboarding partnership and flag alignment challenges, course issues, or completion gaps proactively
Content Maintenance & Upkeep
- Continuously audit, update, and archive ACT courses across all tracks to ensure accuracy and relevance
- Own theday-to-day upkeep of the Recruiting Enablement Content Catalog and Project Tracker
- Monitor Tech Stack releases (Workday, TRM, GoodTime, HackerRank) and ensure all related content is updated accordingly
- Own the fullend-to-end deprecation of all Highspot links across everyenablement course, document, canvas, and video — audit, replace, and verify
- Proactivelyflag broken links, outdated content, or course errors to the GRE team for resolution
Metrics, Reporting & Engagement
- Pull registration, attendance, and completion data across all learning modalities (ACT, Trailhead, VILT, microlearning, etc.) on a regular cadence
- Keep theRecruiting Enablement Metrics deck up to dateat all times as a living document
- Measure engagement across all AI-first microlearning and enablement journeys —tracking drop-off, completion trends, and participation patterns
- Build and execute communications journeys to drive completion and participation — including targetednudges, reminders, and outreach to lagging cohorts
- Surface insights and flag patterns to the GRE team so program decisions are data-informed
Operational & Administrative Support
- Own intake and triage of enablement requests — log, categorize, and route to the appropriate team member
- Maintain and update the team's project tracker with real-time status, owners, and deadlines
- Coordinatecross-functional follow-ups with stakeholders (e.g., RC Leads, Tech Stack partners)
- Manage the Recruiting Training Catalog as the single source of truth — add new content, retire outdated entries, and keep metadata clean
- Handle routinestakeholder communications for ongoing projects (status updates, reminders, meeting prep docs)
Asset Design (As Needed)
- Build and update enablement assets as directed —canvases, learner guides, intake docs, and catalog entries
- Create instructional videos (e.g., Synthesia) andcontribute to microlearning asset design
Required Qualifications
- 2+ years of experience in learning operations, recruiting operations, enablement coordination, or a related field
- Strong project management skills with a demonstratedability to manage multiple workstreams simultaneously and meet deadlines
- Experience pulling and analyzing learning or program metrics (registration, completion, attendance rates)
- Proficiency withlearning management systems or content platforms (e.g., ACT/Astro's Course Tracker, Trailhead, or similar)
- Excellent written communication skills, including the ability to draft stakeholder-facing updates and communications journeys
- Highly organized, detail-oriented, and able to work independently with minimal supervision
- Comfortable working in a fast-paced, ambiguous environment and proactively flagging issues before they escalate
Preferred Qualifications
- Prior experience in a recruiting or HR enablement environment
- Familiarity withrecruiting tools (Workday, TRM, GoodTime, HackerRank)
- Experience withAI-powered learning tools or microlearning platforms
- Trailhead certification or willingness to obtain certification upon hire
- Experience withvideo creation tools such as Synthesia
- Background incommunications design or change management
Notes:
A typical day look like : This contractor will spend their time across three main areas:content maintenance and migration work (auditing, updating, and migrating courses from ACT to Trailhead),onboarding operations (managing learning assignments, audience lists, and Welcome Call logistics), andmetrics and reporting (pulling completion and attendance data and building communications to drive participation). They'll work largely independently, flagging blockers to a small senior enablement team, and will need to be comfortable context-switching between operational tasks throughout the day.
Must have skills:Learning or recruiting operations experience, project management, metrics/reporting, strong written communication, ability to work independently
Teachable skills: Trailhead content building, tools (TRM, GoodTime, HackerRank), communications journey design
Optional skills: Video creation (Synthesia), instructional design, change management
- This is Small, high-performing team. Candidates should be comfortable working autonomously with minimal hand-holding.
- Candidates suitable with the titles such as - Learning Operations Specialist, Recruiting Operations Coordinator, Enablement Coordinator, HR Programs Specialist, Training Operations Specialist.
- How many years of experience would you consider overqualified?10+ years
- How many years of experience would you consider underqualified? Less than 2 years
Recruiting Operations Project Specialist · Leadstack Inc