FT
Recruiting Coordinator III
First Tek, Inc.
🇺🇸 United States
On-site
Manager or above
2 days ago
- triage
2 days ago
Not enough detail in this posting to match
• Monitor ticketing system for incoming scheduling requests.
• Triage and assign scheduling requests among coordination team.
• Review request details for completeness; follow up with recruiter if information is missing.
2. Initial, 2nd Interview & Onsite Interview Scheduling
• If necessary, collect additional availability from:
• Candidate
• Interviewers
• Executive assistants (for leadership interviews)
• Schedule interviews (phone, virtual, onsite) based on availability.
3. Communication & Confirmations
• Send scheduling confirmation email to stakeholders.
4. Day-of Support & Troubleshooting
• Serve as primary point of contact for:
o Scheduling conflicts
o Interviewer no-shows
o Candidate issues
• Troubleshoot and resolve issues autonomously.
• Communicate any changes promptly to:
o Candidate
o Interviewers, Admin, Recruiter
• Update ATS with any changes to interview details.
5. Travel Coordination (If Applicable)
• Engage with candidate to confirm travel arrangements.
• Serve as point of contact for travel-related issues.
• Troubleshoot travel-related scheduling issues autonomously.
• Update ATS with travel and change details.
• Request candidate's security access
• Provide candidate with directions to campus and instructions on how to enter campus
6. Post-Onsite Interview Coordination
• Schedule debrief meeting to occur within 48 hours of final interview.
• Include recruiter, hiring manager, and interview panel.
• Update ATS with relevant details
Universal Best Practices
• Respond to candidate & client emails promptly and professionally.
• Keep candidate & client informed of next steps and timelines.
• Minimize interview deadtime
• Escalate delays or issues to recruiter immediately.
• Establish and maintain backup support coverage within the coordination team.
• Share workload during high-volume periods or absences.
• Ensure all interview details, changes, and feedback are accurately logged in ATS.
• Maintain clean and up-to-date candidate records.
Recruiting Coordinator III · First Tek, Inc.