Part Time Administrative Support, External Engagement & Programs

About AIChE

AIChE, founded in 1908, is a professional society of more than 60,000 chemical engineers in 110 countries. Its members work in corporations, universities, and government, using their knowledge of chemical processes to develop safe and useful products for the benefit of society. AIChE fosters and disseminates chemical engineering knowledge, assists the professional and personal growth of its members, and applies the expertise of its members to address societal needs and improve the quality of life. Through its varied programs, AIChE continues to be a focal point for information exchange on the frontiers of chemical engineering research in such areas as energy, sustainability, biological and environmental engineering, nanotechnology, and chemical plant safety and security. 

Position Summary 

We are seeking short term, part time administrative support for the execution of the AIChE Annual Meeting, Annual Student Conference and ancillary events that take place during these meeting. These meetings take place in early November in Minneapolis. Administrative support will help program leads with day-to-day tasks such as meeting scheduling, invoice processing, note taking and action items, among other tasks. This role may turn into a long-term part-time role depending on the candidate and AIChE’s needs following these meetings.

Responsibilities:

The individual will be responsible for administrative tasks to support conference development and external engagement, including, but not limited to: 

• Supporting the program lead in communication efforts to direct volunteers, speakers, and participants to complete tasks by specific deadlines as required, and monitor responses
• Initiate setup of key conference and event tasks 
• Managing and updating conference webpages
• Supporting volunteer group meetings, scheduling, notes and action items
• Processing invoices and award payments
• Other administrative responsibilities needed by the External Engagement, Engagement Programs and Event Production teams

Software Proficiency:

• Proficient in MS Outlook, Teams, Word, Excel and PowerPoint
• Proficiency with using AI tools such as ChatGPT or Claude to increase work efficiency is preferred
• Familiarity with Content Management Systems (CMS) a plus

Educational & Work Experience Requirements 

• Prior conference program organization or project management experience a plus

Compensation 

The compensation range for this position is $20–$50 per hour, commensurate with experience.  

Location & Travel

• This position can be either remote or hybrid in New York City