IL
Project Specialist III
ICONMA, LLC
🇺🇸 United States
On-site
Manager or above
3 weeks ago
$28.73 – $33.73 / hour
- Excel
- PowerPoint
- Outlook
- MS Project
- Asana
- Jira
- ERP
- SAP
- PMP
- CAPM
- PRINCE2
3 weeks ago
Responsibilities:
- The Project Specialist III provides administrative and coordination support to project teams to ensure projects are well resourced, delivered on time, within scope, and within budget.
- This role assists with documentation, interviewing and onboarding of hired resources, scheduling, communication, and reporting across all phases of the project lifecycle.
- This role also supports procurement, parts/equipment tracking, inventory, coordination with different project managers, and technical resources for project completion,
- Provide administrative support to Project Managers and project teams
- Support internal departments with administrative tasks
- Assist in project scheduling, resource coordination, scheduling meetings and interviews, and task tracking
- Schedule meetings, appointments, and manage calendars
- Assist with interview schedule arrangements and communications with internal recruiting agents
- Assist with project procurement – supporting full lifecycle from order entry to invoice resolution
- Track existing orders, provide updates and proactively resolve delays
- Communicate and coordinate with vendors and contractors
- Support budget tracking and expense reporting
- Assist with data entry, record-keeping, and database management
- Coordinate project meetings, prepare agendas, take minutes, and track action items
- Prepare and maintain project documentation and presentations, including plans, schedules, reports, and contracts
- Monitor project timelines and highlight potential risks or delays
- Communicate project updates to stakeholders as required
- Support compliance with company policies, procedures, and project standards
- Maintain project filing systems and ensure document version control
- Handle confidential information with professionalism
- Perform other administrative duties as assigned
Requirements:
- Bachelors is required. PM certifications are strongly preferred and will set a candidate apart from others.
- Minimum of 3 years’ experience supporting Project Managers and procurement processes.
- Diploma or Bachelor’s degree in Business Administration, Project Management or a related field
- Proven experience in an administrative or project support role
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Familiarity with project management tools (e.g., MS Project, Asana, Jira, or similar)
- Proven experience in an administrative or office support role
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- High attention to detail and accuracy
- Ability to work independently and as part of a team
- Dynamic Collaboration
- Office Administrator
- Conflict Resolution
- Effective Time management
- Interpersonal skills
- Preferred Qualifications:
- ERP experience – SAP or similar
- Familiarity with basic accounting or HR support tasks
- Customer service experience
- Certification in Project Management (e.g., PMP, PMC, CAPM, , PRINCE2 Foundation)
- Experience working in engineering or corporate project environments
- Experience using office management software and databases
- Knowledge of basic budgeting and financial tracking
- Key Competencies:
- Organization and planning
- Problem-solving
- Team collaboration
- Adaptability
- Confidentiality and professionalism
- Time management
- Professionalism and discretion
- Reliability
- Adaptability
Why Should You Apply?
- Health Benefits
- Referral Program
- Excellent growth and advancement opportunities
Project Specialist III · ICONMA, LLC