Project Manager II (non-IT)

Top Skills Needed :

1. Highly organized, meets project deadlines and proactively delivers on business objectives

2. MS Teams Management/Client Office Skills

3. Ability to understand and organize programs and project tasks for several different cross-functional business teams.

4. Can motivate and influence others without direct management authority.

5. Minimum of 6 years of overall program/project management work experience.

Position Summary:

The Project Manager will lead a department reorganization and coordinate the workstreams required to design and implement the future-state structure. The role will partner with department leadership and workstream leads to build and manage the project plan, track milestones and dependencies, facilitate decisions, and support a smooth transition to new roles and ways of working.

Key Responsibilities:

• Lead the department reorganization project from planning through implementation and closeout.
• Create and maintain an integrated project plan with clear milestones, deliverables, owners, and timelines.
• Coordinate multiple workstreams and ensure their activities remain aligned with the overall project objectives.
• Track progress, actions, decisions, risks, issues, and cross-workstream dependencies.
• Facilitate project meetings, workstream reviews, and leadership decision-making sessions.
• Provide clear and timely status updates, dashboards, and recommendations to leadership.
• Partner with stakeholders to resolve issues, manage changes, and address resource or timing concerns.
• Support organizational readiness by documenting and communicating changes to roles, responsibilities, processes, and ways of working.
• Maintain project documentation and protect confidential organizational and personnel information.
• Capture lessons learned and transition ongoing responsibilities to the appropriate owners.

Required Qualifications:

• Bachelor’s degree or an equivalent combination of education and relevant experience.
• Project or program management experience supporting cross-functional initiatives.
• Experience managing project plans, workstreams, milestones, risks, and dependencies.
• Strong organizational, problem-solving, and communication skills.
• Ability to manage multiple priorities and work effectively in an environment with changing needs.
• Ability to influence and coordinate stakeholders without direct authority.
• Experience preparing and communicating project updates to leadership.
• Ability to handle sensitive and confidential information with discretion.

Preferred Qualifications:

• Experience with organizational transformation, department redesign, operating-model implementation, or change management.
• PMP certification.
• Experience with Smartsheet, Client Teams, and Client Office.
• Experience working in a large, complex, or matrixed organization.

Success in This Role:

• Delivery: Reorganization milestones and deliverables are completed according to plan.
• Coordination: Workstreams have clear ownership, aligned timelines, and managed dependencies.
• Governance: Leadership receives timely information and decisions are documented and followed through.
• Transition: Stakeholders understand the future-state structure and ongoing ownership is established.