Project Coordinator

Summary

The Construction Project Coordinator will plan, organize, and direct the activities of projects, under the direction of the Internal Operations Specialist and Project Teams. The Project Coordinator will work directly with their Project and Field Teams to ensure professional and profitable execution of the project(s)startup though final payment. The Project Coordinator will support their team by maintaining the project flow through variousadministrativetasksandprovideexceptionalcommunicationwiththeclientsaswell as their internal team members. In addition, the Project Coordinator willsupportthepreconstructionby bridging hand off efforts between Estimating and Operations.

EssentialFunctions

Preconstruction/Estimating/Sales

• Maintain project documents
• Assist the Project Manager, Design, and Preconstruction team with the coordination of the pre-construction meetings.
• Assist Project Manager with filling out project start up documentation.
• Assist with preparing submittalpackage.
• Setup job in all pertinent softwareand provide the Accounting Department with job startupinformation.
• Submit request for InsuranceCertificates.
• Assist the Project Manager in preparing schedules and ensure appropriate filing and paperwork.
• Site visits are required to maintain proper site and projectexecution.

Project Execution

• Create, track, and auditpurchase orders.
• Change order documentmanagement andadministration.
• UploadandmaintaincurrentprojectdocumentsonPlanGrid.
• Maintain, manage, and audit project file organization onSharePoint and CRM.
• Maintain daily field reports.
• Proper cost coding of invoices to job specific budgets.
• Manage and maintain projects in    pertinent software.
• Serves as a liaison across all departments.
• Track equipmentrequirements as needed per project.
• Coordinate and maintain weekly project Action meetings and agendas.
• Coordinate internal project check in meetings.
• Maintain updated certifications of insurance throughout project lifecycle.
• Maintain RFI, ASI, RFQ documentation as needed.

Closeout

• Archive project and bid documents.
• Prepare warranty letters and project specific close out documents.
• Coordinate Project Close Out Meetings.

Administrative/OfficeManagement

• Conducts project-basedresearch.
• Inventory of office supplies; primary contact for office-related externalvendors (location specific).
• Leads management and maintenance of the office equipment, i.e., copiers, printers, coffee maker(location specific).
• Maintains shared office space, conference rooms, andkitchen(s) (location specific).

CustomerService

• Customer-centric and professional approach to internal/externalcustomers.
• Maintainsahighdegreeofconfidentialityinallaspectsoftherole.

StrategicVision

• Participates in the development and execution of Berg’s strategic and business plan including achievement of key objectives.
• Establish and develops relationships with employees, including the company management team, as well as external partners and stakeholders.
• Support and continuous improvement of Berg’s high-performanceculture.
• Provide visionary leadership for new ideas and approaches and humbly welcomes ideas to innovate and better Berg from all levels of the organization.

Leadership

• • Develop trust and maintain a collaborative and supportive leadership presence with your Project Management team.
  • Participate in and support recruitment, hiring, onboarding efforts asappropriatetodevelopanexceptionalteam.
  • Foster a collaborative culture that enhances employee satisfaction,engagement, and results-orientation while encouraginginnovation and creativity.

• Establishes and achieves specific, measurable, and obtainable objectives that support Berg's overall growth and profitability objectives while creating client, employee, and company success.

Qualifications

Experience andQualifications

MinimumQualifications

• • Ability to communicate effectively with clients and customers both internal andexternal.
  • Basic presentation skills to represent information and updates in a groupsetting.
  • Abilitytoreadandcomprehendcomplexdocumentsconstructiondocumentsi.e., blueprints.
  • Strong computer skills; proficient in MS Excel, MS Word, and MSOutlook.

PreferredQualifications

• • Technicaldegreeor2-3yearsofrelatedexperienceintheconstructionfield;orequivalent mix of education and field experience.
  • Detail oriented, through and deadline/goaldriven.
  • Base knowledge of document editing software i.e., BlueBeam, Adobe Acrobat, Plan Grid.
  • Ability to multi-task and prioritize in a fast-paced work environment.
  • Problemsolvingmindset.

SedentaryWork

• • Sedentary work involves lifting no more than 10 - 15 pounds at a time and occasionally lifting or carrying.
  • Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties.
  • Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met.

The Berg Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.