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Program Coordinator_HAI Industry Programs
Leadstack Inc
🇺🇸 United States
On-site
4 weeks ago
- AI
4 weeks ago
Not enough detail in this posting to match
Title: Program Coordinator
Location: Stanford, CA 94305
Remote/onsite/hybrid: Hybrid (3 days on campus)
Duration: 6 months
Description:
- Human-Centered Artificial Intelligence (HAI) seeks a temporary Program Coordinator to support the industry programs team efforts, meetings, and portfolio.
- Working closely with the Director of Industry Programs, the coordinator will manage day-to-day program operations across a dynamic, fast-paced portfolio of events, meetings, and programs that support scholars, fellows, and students – as well as industry partners and visitors -- coordinating logistics, communications, and administrative support.
Program & Event:
- Coordinate logistics for meetings, delegation/visits, workshops and special events including scheduling, space reservations, onboarding, catering, calendar invitations, virtual meeting setup, and on-site logistics.
- Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking.
- Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
- Assist with other unit and/or coordinator's workshops, and program-specific events during peak programming periods.
- Monitor attendance and participation, manage mailing lists, track program status changes, and serve as a primary point of contact for the director's communications and follow-up.
- Provide administrative and logistical support for industry research collaborators on an as-needed basis, including coordination with relevant departments and personnel.
- Manage purchasing cards, purchase orders, travel reimbursements, and track these across multiple programs/events
- Track program funding and participation by fiscal year and liaise with the finance team and/or other program coordinators to resolve funding, billing, and compliance matters.
- Oversee office supplies, shared space, and day-to-day operational needs.
- Manage calendars and travel for leadership, and support internal data management and tracking projects.
- Education & Experience: High school diploma or equivalent and six years of administrative experience, or combination of education and relevant experience.
- Experience working in a similar hybrid academic-industry environment and being comfortable working in a fast-paced, evolving setting.
- Strong written and verbal communication skills, with the ability to work effectively with a variety of stakeholders.
- Flexibility and adaptability, including the ability to adjust priorities and respond to changing needs within a growing unit, as well as the ability to work independently, take initiative, and collaborate effectively as part of a team.
Program Coordinator_HAI Industry Programs · Leadstack Inc