Senior Accountant (Projects)

Who We Are

Phoenix Oversight Group, LLC is a technology and advisory firm specializing in mortgage and financial services transformation and consulting services across the federal and commercial sectors. We partner with agencies to bring structure, execution, and accountability to complex, mission critical programs.

We are known for stepping into high-stakes environments, strengthening operations, and delivering outcomes that matter.

Position Summary -The Senior Accountant (Projects) is responsible for performing advanced accounting functions including commercial and federal project administration and billing, general ledger management, reconciliations, support of the month-end and year-end close process.  This role typically has 5+ years of experience, works with greater autonomy than a Staff Accountant while collaborating closely with the Controller, Staff Accountant (GL AP AR), HR, Payroll, and Contracts.

This is a mid-level position focused on day-to-day financial transactions processing, accuracy, and compliance. You will play a key role in ensuring project SubK vendor and customer invoices, customer AR payments, and other financial records are managed and recorded in a timely and accurate manner.

You will work closely across the company to support smooth accounting and financial operations across all commercial and federal government contracts.

Key Responsibilities

Accounting Responsibilities

• Administer and update all commercial and federal contracts in Unanet GovCon ERP;
• Prepare and submit accurate and timely monthly project invoices to commercial and government customers;
• Post all commercial and government customer payments daily;
• Assist with the preparation and review of monthly journal entries, accruals, and monthly balance sheet reconciliations;
• Support the monthly, quarterly, and annual close processes;
• Assist with income and expense account balances and variances, identifying and resolving discrepancies;
• Assist in the preparation of year-end audit schedules and serve as a point of contact during internal and external audits.
• Support budgeting, forecasting, and cash flow analysis as needed;
• Ensure compliance with internal controls and company accounting policies;
• Assist with process improvement initiatives, including automation of manual accounting tasks; and
• Support state and local tax filings and compliance in coordination with external tax advisors, where applicable.

Accounts Receivable Responsibilities

• Prepare and submit commercial and federal government customer invoices in accordance with contract requirements and timelines.
• Track receivables and assist in the follow-up on outstanding invoices;
• Reconcile billed amounts with contract funding and approved work; and

• Maintain accurate records of invoices and payments

Accounts Payable Responsibilities

• Review project SubK invoices in a timely and accurate manner;
• Validate invoices against contract terms, purchase orders, and approved funding;
• Coordinate with internal teams to resolve discrepancies; and

• Support timely payments to SubK vendors.

Required Qualifications

• Bachelor's degree in accounting, finance, or related field.
• At least five (5) years of progressive accounting experience in all areas of project-based accounting, e.g., Project Accounting, Accounts Payable, Accounts Receivable, Payroll, Fixed Assets and Depreciation, Intangible Assets and Amortization, Lease Accounting, Prepaid, Cash, Credit Card, and Expense Reporting;
• Strong understanding of GAAP and internal control principles;
• Advanced Excel and other MS Office application skills;
• Experience with ERP systems, e.g., QBO Online, Deltek Costpoint, or Unanet in a multi-company environment;
• Experience in FAR, CAS, and DCAA regulations and compliance;
• Strong analytical, organizational, communication and critical thinking skills; and
• Excellent attention to detail and ability to manage multiple deadlines.

Preferred Qualifications

• Comfortable working with ClaudeAI and other AI as part of the process to improve and automate accounting and finance transaction processing;

• Experience with financial systems conversions, implementations, process automation, and AI

Compensation & Benefits

• Base salary: $85,000 - $100,000
• Bonus eligibility: Yes
• Benefits: Medical insurance (100% paid for the employee/family), voluntary dental and vision insurance (employee-paid), company-provided HSA, 401(k) match, PTO and Sick Leave