Executive Assistant to the President

Position Summary

The Executive Assistant to the Board of Directors and CEO provides high-level administrative, operational, and governance support to the CEO and Board of Directors. This position serves as a trusted partner, ensuring effective communication, coordination, and execution of executive and board-related activities. The Executive Assistant manages complex schedules, board governance processes, meeting logistics, confidential information, and strategic projects while maintaining professionalism, discretion, and organizational efficiency.

Essential Duties and Responsibilities

Executive Support to the CEO

• Manage and maintain the CEO’s calendar, appointments, meetings, and travel arrangements.
• Prioritize and coordinate requests for the CEO’s time and attention.
• Prepare correspondence, reports, presentations, briefing materials, and meeting agendas.
• Screen, prioritize, and respond to communications on behalf of the CEO as appropriate.
• Coordinate leadership meetings and ensure timely follow-up on action items.
• Support strategic initiatives and special projects as assigned by the CEO.
• Serve as a liaison between the CEO and internal and external stakeholders.

Board Governance Support

• Coordinate all Board of Directors and committee meetings, including scheduling, agenda development, and meeting logistics.
• Prepare and distribute board packets, reports, and supporting documentation.
• Record, prepare, and maintain accurate board and committee meeting minutes.
• Track board actions, resolutions, policies, and follow-up items.
• Maintain official board records and governance documents.
• Ensure compliance with organizational bylaws, policies, and applicable governance requirements.
• Assist with onboarding and orientation of new board members.
• Coordinate annual board calendars, retreats, strategic planning sessions, and training activities.

Communication and Relationship Management

• Serve as the primary point of contact between board members, executive leadership, and key stakeholders.
• Facilitate clear and timely communication between the Board and CEO.
• Maintain positive and professional relationships with board members, community partners, vendors, and staff.
• Support organizational events, public meetings, and executive functions as needed.

Administrative and Operational Support

• Manage confidential and sensitive information with the highest level of discretion.
• Coordinate travel, accommodations, and expense reporting for the CEO and board members as required.
• Maintain organizational records, electronic files, and document management systems.
• Assist with policy development, document preparation, and organizational reporting.
• Support grant reporting, strategic planning, and organizational initiatives when assigned.

• Perform other duties as assigned.

   

   

Position Qualifications

• Minimum Education:AA Degree or Certification Course in Business Management/Office Technology or like industry or High School Diploma. 
• Minimum Experience:A minimum of five years progressively responsible Executive Assistant experience. Must be able to travel within the Region and State. 
• License, Certification, Registration:Valid State of Alaska Driver's License for local driving is required. 
• Specialized Knowledge and Skills: 
  • Knowledge of nonprofit, tribal, healthcare, or corporate governance principles.
  • Strong understanding of board relations, meeting management, and executive administration.
  • Excellent written, verbal, and interpersonal communication skills.
  • Exceptional organizational and time-management abilities.
  • Ability to manage multiple priorities and deadlines simultaneously.
  • Strong attention to detail and accuracy.
  • Proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
  • Ability to exercise sound judgment, initiative, and discretion.
  • Strong project coordination and problem-solving skills.

  • Ability to work independently and collaboratively.

     

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