Works Readiness Advisor

Works Readiness Advisor

452 Flinders Street

7-month secondment / Fixed-term, Full time

Reporting to the Works Readiness Supervisor, you’ll be at the heart of planning and coordination across V/Line’s network! If you thrive on organisation, attention to detail, and building strong stakeholder relationships, this is your chance to make a real difference.

About the role

As a Works Readiness Advisor, you’ll play a key role in the success of V/Line’s Asset Management and Performance Group.

Your primary responsibility is to facilitate the review of planned works across the V/Line network, ensuring all criteria and timelines outlined in relevant procedures are met.

To support your success in the role, the first month will be based in the office to allow for structured training, onboarding, and relationship building with key stakeholders and team members.

Key accountabilities include:

·       Implementation and Governance: Manage the implementation of assurance and governance processes and monitor and report on non-compliance of the Works Readiness Process to senior stakeholders.

·       Stakeholder Engagement: Facilitate weekly forums to ensure senior management awareness of deliverables statures, build professional partnerships with key stakeholders through regular engagement and liaise with work group leads and Project Managers to ensure all relevant information is captured.

·       Planning and Scheduling: Lead Works Readiness meetings, including minutes, agendas, and follow-up actions and monitor outstanding deliverables progress within the required timeframe.

·       Quality Assurance: Support in the process compliance, monitoring opportunities for improvement and recommendations.

·       Continuous Improvement: Support and implement continuous improvement initiatives within the Works Readiness team.

·       Reporting and Documentation: Assist in the development and preparation of reports, coordinate non-compliance reports of the Works Readiness Process to senior stakeholders and complete any other tasks as directed by the Supervisor.

·       Training and Support: Support the Works Readiness Team with Business-as-usual activities.

·       Lessons Learned: Actively participate in ‘lessons learnt’ workshops and contribute to continuous improvement.

About you

This role is an excellent fit for a driven Admin professional who thrives under pressure, possesses exceptional Stakeholder management skills, can operate autonomously, is focused, pays great attention to detail, and brings valuable administrative skills.

Our ideal candidate will possess the following:

·       Demonstrated alignment with V/Line’s values of responsiveness, integrity, impartiality, accountability, respect, leadership and human rights.

·       Proven ability to coordinate competing activities, projects, or priorities across multiple stakeholders, ensuring timely delivery of outcomes.

·       Experience in facilitating and leading meeting, building partnerships, and engaging with senior stakeholders.

·       Experience in managing multiple stakeholders of different statures.

·       Proven experience working in intensive administrative environment, with competing priorities and tight deadlines.

·       Strong computer (MS office 365) and administrative skills.

·       Demonstrated written and strong verbal communication skills.

Remuneration for this position falls within the Clerk C2 to Clerk C4 band, in alignment with the V/Line Rail Operations and Administrative Employees Agreement 2023.

 
The selection process may include aptitude assessments, video screening and a behavioural interview.

It is expected that all employees complete at least 12 months of continuous service in their current position before making an application for an alternate role. Employees who are in their probationary period at the time of application are ineligible to apply.

Initial enquiries can be made toPeejay Mijares, Talent Acquisition Business Partner atpeejay.mijares@vline.com.au.

As an equal opportunity employer, V/Line is committed to creating a diverse, inclusive and respectful workplace and network that reflects the communities we serve. We accept and value the contributions of all our employees regardless of gender, ethnicity, sexual orientation, religion, age or disability. We were also named a Work 180 endorsed employer for the second year in a row – meaning, we are committed to creating a great workplace for women.

We are committed to providing a comfortable and accessible recruitment experience. If you need any adjustments or have specific accessibility requirements at any stage, please contact the Talent Acquisition Business Partner mentioned above, or emailTalentSupport@vline.com.au for confidential support.

V/Line are proud to be a part of the Department of Transport & Planning'sYani Bangal Transport and Planning Portfolio First Peoples Careers Strategy 2023-2028. We take this opportunity to welcome and encourage applications from First Peoples.   

To apply for this or other vacancies, please submit an up-to-date resume via theinternal careers website atInternal Opportunities

It is recommended that you speak to your current manager about this and other potential roles prior to applying to ensure your next role is in line with your development goals.

Applications close: 11.59 pm on Sunday, 11th October 2026

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