Virtual Assistant

Virtual Assistant (Executive Support / CRM / Operations) – Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (flexible based on client needs)

About the Role

We’re hiring aVirtual Assistant (VA) to support daily operations, communication, and execution across multiple business functions.

This is not a passive admin role.
You’ll act as areliable execution partner, ensuring tasks are completed on time, communication stays organized, and nothing falls through the cracks.

If you’re highly organized, proactive, and comfortable handling multiple responsibilities — this role fits you well.

What You’ll Own

Calendar, Inbox & Admin Management (Core)

• Manage calendars, schedule meetings, and coordinate across time zones
• Organize inboxes, respond to emails, and flag priorities
• Draft professional communication (emails, memos, documents)
• Prepare meeting notes and track follow-ups

Data & System Management

• Maintain records in:
• Google Sheets
• Microsoft Excel
• CRMs like HubSpot / Salesforce
• Keep data accurate, updated, and well-structured
• Organize files across:
• Google Drive
• Dropbox
• Microsoft SharePoint

Research & Task Execution

• Conduct research on:
• Competitors
• Vendors
• Market insights
• Compile findings into structured summaries or presentations
• Support ad hoc requests and small projects

Client, Vendor & Communication Support

• Respond to client inquiries or route them appropriately
• Follow up with vendors and track outstanding items
• Ensure clear, timely communication across stakeholders

Operations & Project Support

• Assist with:
• Invoicing and expense tracking
• Light bookkeeping (if required)
• Maintain project trackers in:
• Asana
• Trello
• Notion
• Monday.com
• Keep workflows organized and updated

What Makes You a Strong Fit

• You are highly organized and detail-oriented
• You take initiative without being asked
• You communicate clearly and professionally
• You can manage multiple tasks without losing track
• You are reliable and follow through consistently

Required Experience & Skills

• 1–2 years of Virtual Assistant, admin, or operations support experience
• Strong proficiency in:
• Microsoft Office / Google Workspace
• Excellent written and verbal communication skills
• Strong time management and organizational ability
• Reliable internet and ability to work independently

Nice to Have (Top Candidates)

• Experience with CRMs:
• HubSpot / Salesforce / Zoho
• Familiarity with:
• QuickBooks
• Xero
• Experience supporting:
• Founders
• Startups
• Remote teams
• Handling multiple clients or executives simultaneously

What a Typical Day Looks Like

• Manage calendar and inbox, prioritizing urgent tasks
• Update CRM records and organize documents
• Prepare reports, documents, or presentations
• Conduct research for ongoing projects
• Follow up with vendors and stakeholders
• Review tasks and prepare next-day priorities

In short:
You ensure operations run smoothly andnothing slips through the cracks.

Key Metrics (KPIs)

• Tasks completed accurately and on time
• Zero missed meetings or scheduling errors
• Fast and professional communication response times
• Organized and up-to-date records
• Positive feedback from clients and stakeholders

Why This Role Stands Out

• High ownership and autonomy
• Exposure to multiple business functions
• Opportunity to grow into:
• Operations Manager
• Executive Assistant
• Project Coordinator

Apply Now

If you:

• Are highly organized
• Take ownership of tasks
• Communicate clearly and reliably

This role is a strong fit.