Real Estate Specialist

Real Estate Transaction Coordinator (MLS, DocuSign, Compliance – Remote, U.S. Hours)

About the Role

We’re hiring aReal Estate Transaction Coordinator / Real Estate Specialist to managelistings, transactions, and compliance from contract to closing.

You’ll support agents, brokers, and clients by keeping dealsorganized, compliant, and on track. This is a high-volume role where attention to detail and strong communication are critical.

If you have experience withMLS, transaction coordination, and real estate documentation, this role is for you.

Responsibilities

Transaction Coordination

• Manage5–15 active real estate transactions from accepted offer through closing
• Maintaintransaction checklists, timelines, and compliance files
• Coordinate withescrow, title, lenders, inspectors, and appraisers
• Track deadlines and ensure all contingencies and milestones are met

Listing & Marketing Support

• Input and manage listings onMLS platforms
• Syndicate listings acrossZillow, Realtor.com, Apartments.com, and other platforms
• Create marketing materials (flyers, brochures, social media posts, open house assets)
• Track and report listing performance to agents

Compliance & Documentation

• Ensure allcontracts, disclosures, addenda, and amendments are complete and signed
• Maintain compliance withstate regulations, brokerage policies, and MLS requirements
• Keep filesorganized, accurate, and audit-ready

Client Communication

• Provide regular updates tobuyers, sellers, and agents
• Scheduleshowings, inspections, and appraisals
• Respond to inquiries promptly and professionally

Reporting & Administration

• Preparepipeline and transaction reports
• Trackcontingency deadlines, closing timelines, and commissions
• Support brokers withcompliance audits and back-office operations

Requirements

• 2+ years of experience inreal estate transaction coordination, brokerage operations, or real estate support
• Proficiency with:
• MLS platforms
• DocuSign
• Transaction systems (Dotloop, Skyslope, Brokermint, or similar)
• Strong skills inGoogle Workspace or Microsoft Office (Sheets/Excel, Docs/Word)
• Familiarity withreal estate compliance and documentation requirements
• Ability to manage multiple transactions in adeadline-driven environment
• Strong communication and organizational skills
• Comfortable workingremote during U.S. business hours

Nice to Have

• Licensedreal estate agent or certified transaction coordinator
• Experience managing10+ concurrent transactions
• Experience supportingresidential and commercial real estate deals
• Basic design or marketing skills (Canva, InDesign)

Tools & Tech

• MLS platforms
• DocuSign
• Dotloop / Skyslope / Brokermint
• Google Workspace / Microsoft Office
• Canva / design tools

Why Join

• Play a key role inreal estate transactions from listing to closing
• Work in astructured, high-volume environment
• Collaborate with agents, brokers, and clients across multiple deals
• Opportunity to strengthentransaction coordination and compliance expertise
• Fully remote role with consistent workflow and impact

What Success Looks Like

• Zero missedcontingency or closing deadlines
• 100%compliance across transaction files
• Strong communication with clients and agents
• Timely delivery of marketing and listing updates
• Smooth, efficient transaction closings

Apply Now

If you’re aReal Estate Transaction Coordinator who excels in organization, compliance, and managing multiple deals, we’d love to hear from you.

Apply now and help ensure every transaction closes smoothly and efficiently.