Payroll Accountant

Payroll Accountant (U.S. Payroll, ADP/Gusto, Reconciliations – Remote)

About the Role

We’re hiring aPayroll Accountant to manageend-to-end payroll processing, tax compliance, and payroll accounting for client organizations.

In this role, you’ll ensure employees arepaid accurately and on time, taxes arefiled correctly, and payroll records remainclean, compliant, and audit-ready.

If you have hands-on experience withU.S. payroll systems, reconciliations, and payroll tax compliance, this role is for you.

Responsibilities

Payroll Processing

• Processbi-weekly, semi-monthly, or monthly payrolls (50–500 employees)
• Validatetime entries, overtime, bonuses, and deductions
• Run payroll using:
• ADP
• Paychex
• Gusto
• QuickBooks Payroll
• BambooHR

Journal Entries & Reconciliations

• Post payroll entries intoQuickBooks, NetSuite, or Xero
• Reconcilepayroll clearing accounts and bank statements
• Recordbenefits, deductions, and employer contributions accurately

Tax & Compliance

• Prepare and filepayroll taxes (federal, state, local)
• Submit required forms:
• 941, W-2, 1099, and state equivalents
• Stay updated onU.S. payroll laws and compliance requirements

Benefits Administration

• Reconcilehealthcare, retirement, and benefit contributions
• Ensure payroll deductions align withemployee elections and policies

Employee Support

• Respond to payroll inquiries (pay stubs, direct deposits, tax updates)
• Supportnew hire payroll setup and onboarding

Reporting & Analysis

• Generatepayroll and headcount reports for HR and finance
• Support audits withdetailed payroll documentation
• Providevariance analysis vs. payroll budget

Process Improvement

• Improve workflows usingExcel, integrations, or automation tools
• Document and maintainpayroll SOPs

Requirements

• 2+ years of experience inpayroll processing
• Hands-on experience with at least one system:
• ADP, Paychex, Gusto, QuickBooks Payroll, or BambooHR
• Intermediate proficiency in:
• Excel or Google Sheets (pivot tables, VLOOKUP, reconciliations)
• Strong knowledge ofU.S. payroll taxes and compliance
• High attention to detail and accuracy
• Ability to resolve discrepancies quickly and meet deadlines
• Comfortable workingremote aligned with U.S. time zones

Nice to Have

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
• Experience withmulti-state or international payroll
• Experience reconciling payroll withaccounting systems
• Familiarity withHRIS/payroll integrations (BambooHR, Zenefits, Workday)

Tools & Tech

• ADP / Paychex / Gusto / QuickBooks Payroll / BambooHR
• QuickBooks / NetSuite / Xero
• Excel / Google Sheets
• Payroll and HRIS systems

Why Join

• Ownend-to-end payroll operations across client organizations
• Work in acompliance-driven, detail-focused environment
• Improve and scalepayroll systems and processes
• Gain exposure tomulti-entity and multi-state payroll operations
• Fully remote role with flexible scheduling

What Success Looks Like

• 100%on-time payroll processing
• Less than1% payroll error rate
• All tax filings completedbefore deadlines
• Payroll discrepancies resolved within2 business days
• Clean, audit-ready payroll documentation

Apply Now

If you’re aPayroll Accountant who can ensure accuracy, compliance, and smooth payroll operations, we’d love to hear from you.

Apply now and take ownership of reliable, high-quality payroll delivery.