Payroll Accountant

Payroll Accountant (U.S. Payroll, ADP/Gusto, Reconciliations – Remote)

About the Role

We’re hiring aPayroll Accountant to manageend-to-end payroll processing, tax compliance, and payroll accounting for client organizations.

In this role, you’ll ensure employees arepaid accurately and on time, payroll records arecompliant and audit-ready, and payroll data is properly integrated into accounting systems.

If you have experience withU.S. payroll, payroll systems like ADP or Gusto, and account reconciliations, this role is for you.

Responsibilities

Payroll Processing

• Processbi-weekly, semi-monthly, or monthly payrolls (50–500 employees)
• Validatetime entries, overtime, bonuses, and deductions
• Run payroll using systems such as:
• ADP
• Paychex
• Gusto
• QuickBooks Payroll
• BambooHR

Journal Entries & Reconciliations

• Post payroll transactions intoQuickBooks, NetSuite, or Xero
• Reconcilepayroll clearing accounts and bank statements
• Recordbenefits, deductions, and employer contributions accurately

Tax & Compliance

• Prepare and filepayroll taxes (federal, state, local)
• Submit required forms:
• 941, W-2, 1099, and state equivalents
• Stay updated onU.S. payroll regulations and compliance requirements

Benefits Administration

• Reconcilehealthcare, retirement, and benefits contributions
• Ensure payroll deductions align withemployee elections and policies

Employee Support

• Respond to employee inquiries (pay stubs, tax withholding, direct deposits)
• Supportonboarding payroll setup for new hires

Reporting & Analysis

• Generatepayroll reports and headcount summaries
• Support audits withdetailed payroll documentation
• Providevariance analysis vs. payroll budget

Process Improvement

• Improve workflows usingExcel, integrations, or automation tools
• Document and maintainpayroll SOPs for consistency and compliance

Requirements

• 2+ years of experience inpayroll processing
• Hands-on experience with at least one payroll system:
• ADP, Paychex, Gusto, QuickBooks Payroll, or BambooHR
• Intermediate proficiency in:
• Excel or Google Sheets (pivot tables, VLOOKUP, reconciliations)
• Strong knowledge ofU.S. payroll taxes and compliance
• High attention to detail and accuracy
• Ability to manage deadlines and resolve discrepancies quickly
• Comfortable workingremote aligned with U.S. time zones

Nice to Have

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
• Experience withmulti-state or international payroll
• Experience reconciling payroll withaccounting systems
• Familiarity withHRIS/payroll integrations (BambooHR, Zenefits, Workday)

Tools & Tech

• ADP / Paychex / Gusto / QuickBooks Payroll / BambooHR
• QuickBooks / NetSuite / Xero
• Excel / Google Sheets
• Payroll and HRIS systems

Why Join

• Manageend-to-end payroll operations with real ownership
• Work in adetail-driven, compliance-focused environment
• Opportunity to improve and scalepayroll systems and processes
• Gain exposure tomulti-entity and multi-state payroll operations
• Fully remote role with flexible scheduling aligned to U.S. clients

What Success Looks Like

• 100%on-time payroll processing
• Less than1% payroll error rate
• All tax filings completedbefore deadlines
• Payroll discrepancies resolved within2 business days
• Clean, audit-ready payroll records and documentation

Apply Now

If you’re aPayroll Accountant who can manage payroll accuracy, compliance, and reporting, we’d love to hear from you.

Apply now and ensure smooth, compliant payroll operations across organizations.