LikeRemoteAccounts Payable and Receivable Specialist
from 🇵🇠Philippines
Location: Work from Home
Type of Employment: Full-time
Work Shift: US Business Hours
About Us
AtOurAssistants, we connect U.S.-based property management and HOA companies with highly skilled virtual professionals. We support financial operations, compliance, and community management teams by providing dependable, detail-oriented remote talent. Learn more atourassistants.com.
About the Role
We are seeking a detail-orientedAccounts Payable and Receivable Specialist with HOA experience to support financial operations for U.S.-based homeowners associations. This role is responsible for managing vendor payments, homeowner billing, collections tracking, and maintaining accurate financial records within the HOA management system.
The ideal candidate understands HOA accounting workflows, assessment billing cycles, and the importance of compliance and accuracy in community financials.
Key Responsibilities
Accounts Payable (AP)
Process vendor invoices accurately and ensure proper coding to correct GL accounts and associations.
Verify approvals and schedule timely payments (check runs, ACH, or online payments).
Reconcile vendor statements and resolve discrepancies.
Maintain up-to-date vendor records including W-9s and insurance documentation.
Assist with month-end close tasks related to payables.
Accounts Receivable (AR)
Manage homeowner assessment billing and special assessments.
Post payments and update homeowner ledgers accurately.
Monitor delinquent accounts and send reminders or notices as required.
Coordinate with community managers regarding collections and payment plans.
Prepare delinquency and AR aging reports for board review.
Reconciliation & Reporting
Perform bank reconciliations and assist with balance sheet reconciliations.
Maintain accurate financial documentation and audit trails.
Generate financial summaries and reports as requested.
Support annual audits and financial reviews.
Compliance & Recordkeeping
Ensure compliance with HOA governing documents and financial policies.
Maintain organized digital records in shared systems.
Follow established workflows and internal controls.
Qualifications & Requirements
Minimum2 years of HOA accounting experience.
Strong understanding ofHOA assessment billing, payables, and collections processes.
Experience using HOA/property management software such asVantaca, AppFolio, CINC, Buildium, or similar.
Proficiency in QuickBooks or other accounting systems.
Strong attention to detail and reconciliation discipline.
Excellent written and verbal communication skills.
Ability to manage multiple associations and deadlines simultaneously.
Additional Requirements
Must be currently residing in thePhilippines orLatin America.
Must have astable internet connection and aremote-ready workstation.
Compensation and Benefits
Competitive salary based on experience
Permanent remote setup
Ongoing training and professional development opportunities
Supportive and collaborative HOA-focused team environment
