Operations Buyer & Travel Category support

OUR CLIENT 

Our client is a global leader in the pharmaceutical, biotechnology, and healthcare manufacturing sectors. This operational role is integrated within a fast-paced, international corporate structure, providing critical transactional support to both local site operations and global management teams. 

SUMMARY 

We are seeking a proactive, highly organized, and analytical Operations Buyer & Travel Category Specialist to join the team on a 12-month contract basis to cover a maternity leave. This role is a dynamic mix of indirect procurement, vendor management, and corporate travel support. Working on behalf of the business, I am looking for someone who will drive operational efficiency, manage internal stakeholder enquiries, and ensure strict alignment with corporate financial guidelines. 

ROLE FUNCTIONS 

• Indirect Procurement & Invoicing: Generate, convert, and place Indirect Purchase Orders (PO) with suppliers. Provide transactional support for P/V-Card spend tools for the BIO / MD site and manage Open Invoice reconciliations. 

• Travel Category Support: Provide global travel management support for the corporate Egencia (TMC) account. Process traveler enquiries across the business, including senior leadership (ELT / SLT), while supporting process optimization. 

• Category Approvals: Handle transaction approvals and system validation, specifically supporting the Global IT Category approvals process (PO Approvals). 

• Contracts & Legal Administration: Process Confidentiality Agreements (NDAs) and Contract Request Forms, while administering ongoing contracts in coordination with the legal department. 

• Vendor Maintenance: Support global facilities and sites with Vendor Add and Maintenance change requests in accordance with company terms. 

• e-Sourcing & Reporting: Support the procurement team in facilitating and administering RFP (Request for Proposal) and eAuction events, alongside future pipeline projects. Produce and publish weekly/monthly KPI reporting metrics. 

EXPERIENCE, SKILLS AND QUALIFICATIONS 

• Experience: Proven experience in a procurement assistant, general administration, operations support, or corporate travel management role within an international structure (experience with Egencia or other Travel Management Companies is preferred). 

• Advanced Analytical Skills: Advanced Excel skills are strictly required. You must possess a strong ability to manage complex datasets, work with formulas/pivot tables, and deliver actionable KPI reporting. 

• Soft Skills: Exceptional organizational skills, high attention to detail, and a proactive attitude with the ability to multi-task under corporate deadlines. 

• Environment: Comfort working in a fast-paced, international manufacturing and corporate environment, communicating effectively with stakeholders at all seniority levels.