Administrative Assistant

Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

Location:

Oklahoma State Reformatory

Basic Purpose 

Positions in this job family are assigned responsibilities for providing administrative support to programareas and support functions or serve as an assistant to or provide administrative support to anadministrator or an official. This may include responsibility for the administration of an agency programproviding services to agency customers, maintaining various records, preparing correspondence,presentations, reports, or other materials; or performing or overseeing administrative operationalfunctions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks. 

Typical Functions 

• Participates in projects as team member or team leader. 

• Develops andimplements special procedures. 

• Initiates correspondence requiring knowledge of agency or program procedures and policies. 

• Develops andmaintains confidential or complex files. 

• Interprets and advises internal and external customers on departmental or program rules,regulations, and laws. 

• Administers, prepares, or oversees administrative operational functions, such as preparinginvoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, andother fiscal duties. 

• Represents agency, supervising official, or program area at meetings, conferences, or civicorganizations. 

• Coordinates activities with internal and external customers. 

• Establishes educational and/or training programs. 

• Interviews callers, arranges appointments, and performs other office tasks and duties. 

• Utilizes advanced technological equipment and data processing equipment to provide requestedinformation to internal and external customers; reviews coded and uncoded source documents;edits documents and reports; examines and verifies reports and other documents forcompleteness, appropriateness, adequacy, and conformity to established requirements, andresolves discrepancies and refers complex discrepancies to appropriate staff. 

• Trains ormentors other staff. 

• Supervises subordinate staff. This includes supervising an administrative,clerical or technicalclerical unit or staff responsible for performing a variety of duties. 

Level Descriptor 

At this level employees are assigned routine duties and responsibilities. Employees will coordinateinternal and external activities of the organization or program, respond to routine inquiries in both writtenand oral form, perform routine fiscal duties, and complete routine customer service requests from internaland external customers. 

Knowledge, Skills, Abilities and Competencies 

Knowledge, Skills, and Abilitiesrequired at this level include knowledge of spelling, punctuation, andbusiness English; business mathematics; of modern office methods and procedures; the maintenance ofcomplex records; and the major policies and procedures governing assigned programs. 

Ability isrequired toestablish and maintain effective working relationships with others; performconfidential work andmaintain confidentiality; interpret and complete routine matters according to agencypolicies and procedures; and follow oral and written instructions. 

Education and Experience 

Education and Experience requirements at this level consist of a bachelor’s degree or four years oftechnical clerical, administrative, secretarial, or general office work; or an equivalent combination ofeducation and experience. 

Special Requirements 

Some agencies mayrequire frequent job-related travel for certain positions. 

Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy. 

Some agencies mayrequire a specific bachelor’s degree or college hours. 

Some agencies may prefer a candidate with a specific bachelor’s degree or collegehours.

This is an on-site position and is not eligible for remote work.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the WorkdayJobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact