Facilities Manager

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world  

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.  

We bring to life a Brighter Way in all that we do byseeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.  

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.  

What this opportunity involves:  

People Management

• Ensure contractors and their staff are aligned to JLL’s core principals which includeteam work, communication and work ethics 

• Build andmaintain an environment that supports teamwork,co-operation and performance excellence withintheEG Funds portfolio team. 

Client/Stakeholder Management  

• Proactively engage stakeholders to ensure that on site client’s expectations are met 

• Build and develop effective client / stakeholder relationships across multiple levels of the organisation 

• Contribute to national account initiatives,KPIS,  collaboration and goals  

• Key point of contact for Facilities and building management  

• Attendance at all monthly and quarterly client+ accountmeetings 

• Attend client initiative events. 

• Internal Reporting – Providetimely reporting internally, and quick response to internal requests for information. Attend monthly team meetings to review property performance. Attend those meetings/forums nominated by yourManager.  

• Client Recommendations – Work with property team in the preparation of client recommendations 

• Work with the Client and management team to develop a leasing strategy, taking an active role in thetimely delivery of tenancies and lease documentation.   

Procurement & Vendor Management 

• Ensure vendors are well-managed, delivering services on time and within budget 

• Ensure that vendor procurement processescomply with agreed client& accountprocurement guidelines as well as Jones Lang LaSalle best practice. 

• Ensure invoices are processed according to JLL best practices and paid in an efficient manner.   

• Monitor & manageplant & equipmentlife cycle recommendations  

• Prepare CAPEX recommendations for the National Team  

Contracts Management 

• Plan and manage all contracts to ensure that they are professionally delivered at the right costs 

• Ensure expiry of contracts are well-monitored and re-procurement isinitiated if needed 

• Ensure contracts are continually assessed to deliver best value to the client 

• Positive contractor relationship management to ensure safe and effective delivery of contractor services. 

• Execute monthly meetings ensuring all contractor KPI’s are met.  

• Ensure meeting minutes areaccurate and up to date. 

• Ensure all site safety requirements are adhered to including currency JLL & site-specific inductions, current CM3 registration, current &accurate site safety plan,accurate SWMS for service and non-service-related tasks. 

• Manage budget with respect to service contracts.  

• Manage contract tender process within client and JLL guidelines and expectations. 

• Ensure contractors are continually assessed to deliver best value to the client. 

Finance Management 

• Actively work to ensure that the site’s financial operations are meeting or exceeding targets and control requirements including the Jones Lang LaSalle Code of Ethics 

• Ensure financial processes arefollowed at all times and budgets are met including providing commentary on anyvariances. 

• Annual Plan and Budgets - Together with the other members of the management team, prepare an Annual Business Plan, Income and Expenditure Budget and Capital Expenditure Budget for each property.  

• Promptly review, signoff and process invoices for payment including raising purchase orders and billing. 

• Client Reporting – Working with the other members of the management team prepare monthly re-forecasting and variance reporting for each propertyin accordance with the timelineestablished by the Client.   

Health & Safety Management 

• Ensure the provision of a safe working environment 

• Ensure compliance with statutory regulations on fire,health and safety standards 

• Manage works to improve operational site safety 

Site Operations Management 

• Recommend continuous quality improvement practices and implement Industry Best Practice operations 

• Implement building procedures and performance measures and ensure they aremaintained at all times 

• Review existing operations regularly to reduce costs and improve operational standards 

• 24/7 emergency call support and site attendance whenrequired 

• Ensure JLL Permit to Work program is in place and adhered to. Regular refresher training with site security staff. 

• Maintain consistent operational security of the building and operating systems and staff. 

• Routine Site Inspections 

• Liaise with tenants on any lease related issues. 

• Work with the management team to understand lease requirements,assists with tenant retention and overall tenant management. 

• Ensure that all property and tenant details and registers aremaintained inan accurate manner 

• Provide recommendations to and support client ESGimprovement  

Risk Management 

• Ensure a property risk management program including audits are implemented and maintained 

• Ensure disaster recovering and business continuity plans are implemented and maintained 

• Ensure escalation procedures and incident reporting procedures are implementedin accordance with the account protocols 

• Assist in the development of guidelines and strategies to ensure compliance with Jones Lang LaSalle’s business conduct 

• Support National team with ongoing compliance reporting  

• Engage 3rd party specialist to complete operational and/or engineering systems auditing asdetermined by the onsite management team or building Owners,e.g building façade audits, lift & audits. 

An overview of the role:   

Assist the Propertymanagement& Nationalteamon any other tasks asrequired to manage the assets to the JLL standard. 

Achieve Key Performance Indicators and Service Level Agreement targets.Toassist in managing the portfolio to the JLL standards and best practice. Ensure client KPI measures are achieved. 

Sound likeyou?  This is whatwe’re looking for:  

• Minimum 5+ years' experience in facilities management or similar 

• Basic knowledge of lease requirements andexperience withtenant management 

• Strong computer literacy includingproficiency in facilities management software 

Benefits: 

• Great employee discounts off fitness, wellbeing & other renowned bands 

• 18 weeks paid maternity leave  

• Private Health Insurance Discounts 

• Active Social Club 

• Employee assistant program 

• Novated Lease for EV cars 

• Paid time off for volunteer work 

• Career Opportunities with Australia's #1 Commercial Real Estate firm 

• Premium offices 

What you can expect from us:   

You’ll join an entrepreneurial, inclusive culture. One where the bestinspire the best. Where like-minded people work naturally together to achievegreat things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.  

As an organisation, wedon’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexualorientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career asthey transition out of the military. We recognise and appreciate the skillsacquired in their service careers as vital and transferable to our workforce.  

Interested candidates, please apply following the link below quoting job reference numberREQ526857

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us atHRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to ourContact Us page > I want to work for JLL.