Executive - Events, Experiential & Community (Contract)

Contract from 15 September to 30th November

Key Responsibilities

Community Outreach & Presentation (Primary Focus)

• Program Onboarding: Actively source, engage, and onboard target demographics, schools, and educational institutions into dedicated community programs.

• Facilitation & Hosting: Confidently facilitate, host, or assist in running sessions, interactive workshops, and presentations within school or corporate settings.

• Audience Engagement: Drive participation and maintain enthusiasm across community touchpoints, ensuring programs meet their social engagement objectives.

Account Management & Client Liaison

• Day-to-Day Communication: Serve as a reliable point of contact for corporate clients, managing routine project updates and ensuring deliverables align with expectations.

• Approval Support: Track and manage the pipeline for internal and external approvals, ensuring project assets and compliance documents are systematically signed off.

• Relationship Building: Maintain positive, professional relationships with corporate clients and key community partners to support high retention and program success.

On-Ground Operations & Supplier Coordination

• Site Inspections:  Conduct and assist with venue sourcing and participate in onsite inspections for roadshows and community activations to review crowd flow and layout feasibility.

• Vendor Coordination: Liaise directly with external vendors, production houses, and event suppliers to ensure timely delivery of equipment and services.

• Logistics & Merchandise: Coordinate the inventory, quality assurance, and distribution of promotional giveaways and branded corporate merchandise.

• Budget Tracking: Assist in maintaining project financial records, monitoring day-to-day expenses to prevent variances.

Cross-Functional Collaboration & Reporting

• Creative Briefing: Work with internal teams to communicate project needs, helping translate client objectives into actionable briefs for creative and digital teams.

• Status Reporting: Utilize MS PowerPoint to prepare project status updates, operational timelines, and post-event summaries for internal and external stakeholders.

• Data Tracking: Use MS Excel to manage project databases, track basic performance metrics, and log community feedback.

Qualifications & Experience

• Essential

• Education: Bachelor’s degree in Marketing, Event Management, Communications, Business Administration, or a related field.

• Experience: 2–4 years of experience in agency account coordination, event operations, community management, or experiential marketing.

• Communication: Exceptional corporate communication and presentation skills, with genuine comfort speaking in front of groups (ranging from school children to corporate clients).

• Technical Proficiency: Competence in MS Excel (data tracking, basic budgeting) and MS PowerPoint (creating clean, professional presentations).

• Visa & Insurance: Must hold a valid self-sponsored, family-sponsored, or freelance UAE residence visa and medical insurance.

• Mobility: Possess a valid UAE driving license and own a reliable vehicle, with total flexibility to commute frequently between Dubai and Abu Dhabi.

• Commitment: Flexibility to work extended hours and weekends during peak operational and event seasons.

Desirable

• Community & CSR Experience: Prior involvement in managing school programs, youth activations, or Corporate Social Responsibility (CSR) campaigns.

• Regional Experience: Familiarity with the UAE event landscape, public sector frameworks, or community networks.

• Event Tech Interest: Basic familiarity with or curiosity about interactive installations, digital engagement tools, or emerging event technologies.

• Proficiency in Arabic is an advantage.