Human Resources Compliance Specialist

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The University of Miami/UHealth has an exciting opportunity for a Sr. Human Resources Specialist. The Sr. Human Resources Specialist - Medical assists with the administration of the day-to-day operations of human resources functions and duties in one or more of the following functional areas: Client Services (employee relations), Training and Organizational Development, Benefits, Compensation, Talent Acquisition, Workplace Equity and Performance etc.

Core Job Functions:
1. Assists with the implementation of the department’s services, policies, and programs to include supporting department staff with data gathering for projects, performance of administrative duties, and process improvement efforts etc.

2. Compiles and maintains departmental records, logs, databases and/or HR forms.

3. Tracks departmental measurements that support the accomplishment of the University’s strategic goals as the Human Resources mission.

4. Prepares and maintains reports that are necessary to carry out the specific HR function.

5. Participates in administrative staff meetings and attends other meetings and seminars as necessary and represents the department.

6. Provides customer service for area by reviewing and responding, via phone, email or in person, to employee requests and questions concerning department services, activities, and general operations. Directs questions, complaints, and other employees’ concerns to the appropriate staff for handling.

7. Assists with the development of department communications by drafting and/or editing communication content. Reviews HR functional area webpages to ensure accuracy of information. Works with department leadership to correct misinformation.

8. Serves as a liaison between other functional HR areas.

9. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications:
 

Education:
Associate degree in relevant field required

Experience:
Minimum 3 years of relevant experience required

Any appropriate combination of relevant education, experience and/or certifications may be considered.

Knowledge, Skills and Abilities:

- Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.

- Teamwork: Ability to work collaboratively with others and contribute to a team environment.

- Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.

- Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Department Specifics Functions:

The HR compliance specialist assists the HR compliance Auditor in auditing, monitoring, and enhancing Human Resources processes related to employee records management to ensure compliance with organizational policies and applicable federal, state, and regulatory requirements. This position conducts independent reviews of electronic and hard-copy personnel records to verify that employee documentation, credentials, and other HR requirements are obtained, maintained, and monitored accurately and in a timely manner.

The HR Compliance Specialist analyzes personnel records to identify compliance gaps, documentation deficiencies, and process improvement opportunities, and works collaboratively with other Human Resources representatives, managers, and other internal employees and managers to correct findings. Additionally, the incumbent ensures that employee records are updated and maintained in accordance with established standards, supports compliance-related audits, and promotes effective communication across HR functions to maintain accurate and compliant employee records.

1.  Conducts independent audits and reviews of employee personnel records.

2.  Verifies compliance of employee records with organizational policies and applicable federal, state, and regulatory requirements.

3.  Identifies and reports documentation deficiencies, compliance risks, and areas requiring corrective action.

4.  Collaborates with HR representatives and operational leaders to resolve compliance issues and ensure accurate record maintenance.

5.  Monitors the timely collection, validation, and retention of required employee documentation and credentials.

6.  Maintains confidentiality and integrity of sensitive employee information.

7.  Supports internal and external audits, compliance initiatives, and process improvement efforts.

8.  Provides timely and concise audit feedback to HR representatives and leaders.

9.  Assists in developing and implementing procedures that strengthen HR recordkeeping and compliance practices.

10. Adheres to University and unit-level policies and procedures and safeguards University assets.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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