Business Management Coordinator - Classic & Old Masters

PRIMARY FUNCTION/POSITIONSUMMARY:

Support the Business Director with coordination of the day to day operations of our business across the Classic and Old Masters groups including Decorative Arts, Sculptures, Books and Manuscripts, Old Master Paintings, Old Master Drawings, and allocated Collections.

Support on calendar planning, catalogue production, tours, pre-sale set up and viewing. Coordination of disputes and stock. Support with preparation and compilation of presentation decks, departmental reporting; Specialist tracking and market share data.

Actsaspartofinternationalteamsupportingglobalinitiativesasrequired.

ESSENTIAL JOB FUNCTIONS(Duties include but are not limited to the following):

Business,Financial&Risksupport.

• Delegated Online auction businesssupport

• Compilestatisticsoncompetitorsalespreandpost-sale(i.e.salestatistics)

• Prepareallsaleweekcommunications

• Compile all third partycosts

• Coordinate stock managementsupport

• Maintain live runner of active client issues, disputes, risk and insurance cases minute weekly / monthly meetings and escalation to Business Director.

• Support Specialist Tracking entries,amendments fordepartment.

Operational support &people

• Support on overall temporary staff, management of training & overallhours

• Maintain overall department Classic & Old Masters Pariscalendar

• Oversee the sale calendar and viewing schedules for the department, working closely with Operations and Heads of Department

• Coordination support on catalogue and dedicated catalogue production process and help to track againstdeadlines

• Coordination support of tours and exhibitions for sale highlights and liaise with centralized tourcoordinator.

• Coordinate sale, tour, marketing and viewing deadlines fordepartments.

• SupportBusinessDirectorduringallsaleweek,logistics,financialMeetingpreparation

• Other duties Business Coordinator support as and whenrequired

Qualification requirements:

• Be a highly organized individual, who can think outside of the box and readily adapt tochanges

• Exceptionalclientserviceskills includingstrong verbaland writtencommunicationskills(French& English)

• StrongProjectmanagementskillsincludingabilitytomulti-task,prioritizeandmanagemultipleprocesses

• Strong ability to monitor task progress and ensure consistency inapproach.

• Strong attention to detail and follow-up skills

• Excellentcommunicationandinterpersonalskills,includingsuperiorwrittenandspokencommunication.

• Abilitytoremaincalminstressfulsituations

• Ability tocreativelyproblemsolve

• Ability to work independently and as part of ateam