Coordinator, Contracts and Legal Services

Applications must be submitted no later than 11:59 p.m. CT on the day before the listed closing date.

Weekly Work Hours

Compensation Range

Salary Minimum

FLSA

Work Location

• All positions are considered on-site roles.
• After six months of employment, some positions may be eligible to apply for a hybrid work arrangement based on job responsibilities, operational needs, supervisor approval, and Dallas College policy.
• Academic (Faculty) positions require an on-campus presence, even when teaching online courses, in accordance with state law.

Position Type

All positions are considered on-site roles. After six months of employment, employees may have the opportunity to apply for a hybrid work schedule. Academic positions (Faculty) require on-campus presence, even if the role involves teaching online classes, in accordance with state law.

Position / Job Summary

The Coordinator, Contracts and Legal Services supports the Institution of Dallas College and the Office of General Counsel by assisting primarily with the contract lifecycle, including but not limited to, reviewing and drafting contracts and legal documents, coordinating with departments and stakeholders, organizing templates and guides, assisting with training, and legal research. The role requires strong attention to detail, writing, and communication skills and will report to the General Counsel or an assigned Associate General Counsel.

Essential Duties & Responsibilities

• Assist with preparing contracts and related legal documents, ensuring efficiency, clarity, and accuracy.
• Assist internal stakeholders and departments with contract related needs; guide stakeholders through the complete contract process, including intake, drafting, review, approval, and execution.
• Coordinate with the Office of General Counsel team, internal departments and stakeholders, to gather necessary information, track deadlines, and resolve issues to facilitate timely contract completion or resolution of matters.
• Under the guidance of General Counsel and Associate General Counsel, create, update, organize, and maintain contract templates, forms, libraries, webpages, processes, workflows, and user guides to promote consistency and efficiency system wide.
• Assist with planning, developing, and delivering training for stakeholders and departments on contract processes, best practices, and use of systems and templates.
• Conduct legal research and analysis as needed to prepare concise research summaries and recommendations.
• Demonstrate timeliness in completing tasks and responding to requests promptly and professionally.
• Maintain comprehensive, accurate, and up-to-date records of contracts, correspondence, and relevant documentation within designated systems.
• Track and manage assigned tasks effectively to ensure completion within set timeframes, including timely execution and follow-up, as needed
• Provide administrative support, including document preparation and correspondence handling, scheduling and coordinating meetings, manage and update attorneys' calendars to optimize time management and workflow, and other administrative support and office tasks as assigned.
• Support attorneys with various assignments and special projects as assigned.
  • Perform other job-related duties as assigned; regular and predictable attendance
  • Required Dallas College Professional Development Hours per Academic Year.
  • All employees are required to complete a minimum of 19 hours.
  • People leaders are required an additional 16 hours of leadership development.
• Perform other duties not listed as assigned.

The following duties are required for People Leader roles specifically:

• Exercises full discretion and decision-making authority in the recruitment, selection, hiring, mentoring,  coaching, development & termination of staff, ensuring alignment with organizational goals, budgetary constraints, and workforce planning strategies.
• Drive high performance by administering the performance management process timely, setting clear expectations, conducting performance evaluations, and implementing initiatives that enhance employee engagement, motivation, and retention.

Minimum and Preferred – Education, Experience, and/or Certifications

Required Qualifications for Role (necessary or mandatory)

• Bachelor’s degree or Associate’s degree and a minimum of three (3) years of experience in contract review and drafting or similar relevant experience.

Other Preferred Qualifications for Role (not mandatory, but advantageous)

• Experience as a legal assistant, legal secretary, paralegal, or in contract drafting and review is preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel), Adobe, and Workday are preferred.
• Familiarity with legal research tools and contract management platforms is preferred.
• Experience in higher education or public sector entities preferred.
• Bilingual or multilingual preferred

*** Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check. ***

Knowledge, Skills, and Abilities

Required Qualifications for Role (necessary or mandatory)

• Legal acumen and experience in contract principles, document drafting, reviewing, and interpretation.
• Proficiency in contract lifecycle management, including intake, review, negotiation support, version control, compliance with terms, and execution workflow.
• Ability to conduct thorough legal research and create professional forms and documents for contracts, memoranda, guidance, and training materials.
• Strong interpersonal and communication skills with proven ability to collaborate with internal stakeholders and external parties.
• Ability to clearly communicate contractual and legal concepts for non-legal audiences.
• Exceptional attention to detail, organization, and accuracy in preparing and proofreading documents and work product.
• Exhibit strong prioritization skills, ensuring tasks are completed efficiently while maintaining a high-quality standards for work product. 
• Proven ability to manage a high-volume workload with minimal supervision.
• Technical proficiency with Microsoft Office and familiarity with legal research databases and contract management platforms.
• Commitment and ability to maintain confidentiality and discretion.
• Must be able to reliably and consistently meet deadlines and maintain a dependable work schedule.
• Ability to support legal team and participate in inter-office meetings, requiring regular, predictable in-person presence to enable coordination of departmental work.

Other Preferred Qualifications for Role (not mandatory, but advantageous)

• Knowledge, Skills, and Abilities Preferred

Competencies

Dallas College seeks to identify core and professional competencies for each role and level which helps define the level of expertise needed and desired to demonstrate success in the role. 

Work Condition Environment / Physical Requirements

Normal physical job functions performed within a standard office environment. Reasonable accommodation(s) may be made to individuals with physical challenges to perform the essential duties and responsibilities.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

About Us

Since 1965, Dallas College, formerly Dallas County Community College District, has served more than three (3) million students. Comprising seven campuses located around the Dallas/Fort Worth area, we are one of the largest community college systems in the state of Texas.  We strive to be a leader in the community college space, placing students at the center of everything we do.

Dallas College is committed to cultivating an environment of opportunity and belonging for all students and employees. We recognize that the Dallas College workforce, and the diverse talent that stems from it, is directly linked to our success. We are part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of any protected attribute, including race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression, veteran status, pregnancy or any other basis protected under applicable law. In accordance with applicable law, Dallas College will make reasonable accommodations for applicants and employees’ religious practices and beliefs, as well as any mental health or physical disability needs. 

Applications Deadline