Ai Founders Associate

ONLY CANDIDATES FROM THE LOCATIONS LISTED.

Must have attended private school.

About the Role:

This role blends elements of a Founder’s Associate, Chief of Staff, AI Automation Specialist, and Operations Assistant.

About MindFriend:

MindFriend is an online marketplace for therapists. We’re looking for a highly capable, AI-native operator to work directly with the founder.

This is a hands-on, trusted role covering executive support, operations, AI automation, research, light finance coordination, and day-to-day problem solving. The goal is simple: save the founder time, improve systems, and keep the business running smoothly.

What You’ll Do:

1. AI, automation & research

* Use AI for deep research across legal, HR, technical, and operational topics

* Build and maintain AI workflows and lightweight internal agents

* Identify repetitive work and automate it wherever possible

2. Finance & bookkeeping support

* Keep bookkeeping organised using AI tools (invoices, expenses, receipts, reconciliation support)

* Track spend and produce simple financial summaries

* Liaise with accountants as needed

3. Legal & compliance support (AI-assisted)

* Research legal and compliance topics using AI and summarise findings clearly

* Organise contracts, policies, and key documentation

* Flag risks early and escalate to professionals when required

4. Founder & operations support

* Manage calendar, inbox, scheduling, travel, and follow-ups

* Prepare agendas, notes, and action tracking

* Act as a gatekeeper and protect founder time

* Run ad-hoc projects and day-to-day operations end to end

What We’re Looking For

* Highly organised, reliable, and detail-oriented

* Experience supporting founders, executives, or small teams

* Strong with AI tools, automation, and modern SaaS platforms

* Comfortable building workflows and lightweight AI systems

* Capable with basic bookkeeping and financial admin

* Strong online research skills (legal/compliance a plus)

* Clear communicator who can summarise complex information

* Discreet, trustworthy, and comfortable with confidential information

* Proactive, independent, and comfortable working across varied tasks

Useful Experience:

* Executive Assistant or Chief of Staff roles

* Startup or founder support experience

* AI automation, prompt engineering, or workflow design

* Tools like Xero, QuickBooks, Stripe, PayPal, Excel/Google Sheets

* Notion, Airtable, Zapier, Make, Slack, Asana, Trello, Google Workspace

* Operations, project management, or business administration

Personality Fit:

This role suits someone who enjoys variety, ownership, and problem-solving. You should be comfortable working closely with a founder, handling sensitive information, and switching between strategic and operational tasks.

You should naturally improve systems, bring order to chaos, and spot what needs doing before being asked.