LikeRemoteProject Administrator
from 🇨🇦 Canada
$33.05 - $40.97
Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Position Summary:
Reporting to the Project Principal Investigator, the Project Administrator of the IOWC (Indian Ocean World Centre) and the SSHRC funded Partnership Project (hereafter IOWC-Partnership) in the Faculty of Arts, is responsible for providing administrative support to the project. Act as contact person, organize meetings and oversee the logistics for special events. Perform basic accounting and financial administration.
Primary Responsibilities:
Participates with the Project Director in the implementation of the IOWC-Partnership project;
Assists with the coordination of Partnership research activities.
Act as first contact resource person to IOWC-Partnership members regarding McGill and Partnership/SSHRC policies and procedures. Provides information to IOWC-Partnership members on granting agencies, research scholarships and fellowships. Acts as liaison with University administrative offices and external organizations along with the Research Grants Office – coordinating with university and partner research offices.
Administers logistics for accommodation and travel policies. Administers the logistics for the appointment of and integration of visiting professors, postdoctoral students, research and teaching assistantships. Administers the logistics of space within the IOWC for faculty members, administrative staff, students, research associates and visitors.
Responsible for the physical resources of the IOWC-Partnership, purchases major equipment and supplies,
Maintains and updates the IOWC-Partnership website.
Responsible for the organization of logistics of IOWC-Partnership sponsored events and international conferences. Responds to public (media, member, visitors) and University inquiries to the IOWC regarding IOWC-Partnership policies, grants, awards and programs.
Compiles statistical data for inclusion in IOWC and Partnership Project reports such as the Annual Report, Compact requests and Budget Planning.
Acts as liaison with vendors and suppliers. Liaison with facilities service units for provision of required services to the IOWC-Partnership.
Administers computer site licenses and interacts with computer support department to ensure required needs of the IOWC-Partnership.
Responsible for all accounting for operating and research accounts (numbers will vary: but the team has about 30 academics and 60 students).
In collaboration with the Director, prepares and tracks the operating budget and research funds. Oversees the reconciliation of accounts. Prepares financial reports as required and/or requested by the Director.
Compiles sections, formats and edits documents and presentations of data in graphic formats for the Project Principal Investigator grant applications.
Other Qualifying Skills and/or Abilities
Strong leadership, organizational, interpersonal, and communication skills.
Highly organized and professional; excellent judgment; discretion.
Ability to effectively communicate and interact with various levels of staff and academics
Demonstrated ability to work with diverse groups.
Self-starter with strong problem-solving skills and ability to prioritize and multitask in a fast paced environment.
Proficiency with MS Office (Word, Excel, PowerPoint, Outlook) required.
Fluently bilingual in English and French. McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.
Good knowledge of the geography and political framework of the Indian Ocean World
Demonstrated ability to work with diverse groups
As one of Montreal's Top Employers, here is what we offer:
- Competitive benefits package (Health, Dental, Life Insurance)(if eligible)
- Defined contribution pension plan (with employer contribution up to 10%)(if eligible)
- Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
- Competitive vacation policy
- Two (2) personal days
- Two (2) floating holidays
- Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
- Paid time off over the December holiday period
- Tuition waiver for regular employees and their dependents
- Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of0-4.
For a definition of our language proficiency levels, please clickhere.
Minimum Education and Experience:
Hourly Salary:
Hours per Week:
Supervisor:
Position End Date (If applicable):
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,accessibilityrequest.hr@mcgill.ca.
