Senior Administrative Coordinator

Site: The General Hospital Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

Job Summary

Job Summary
Driven by the belief that everyone, everywhere has a right to good health, the MGH Center for Global Health partners with diverse communities to exchange life-saving ideas, catalyze scientific discoveries, deliver compassionate care, and train the next generation of leaders in global health.

Under the general direction of the Sr. Program Manager of the Center for Global Health, the incumbent is responsible for providing administrative support to the Directors and Administrative staff within the Center, maintaining a close and highly responsive relationship to all members of the department, and performing several cross-center administrative functions.

*Please submit your resume and a cover letter expressing interest in working with us!

Summary
Responsible for providing comprehensive administrative support and coordination to ensure the smooth operation of various business functions by managing administrative tasks, overseeing projects, and serving as a point of contact for internal and external stakeholders.

Does this position require Patient Care?
No

Essential Functions
-Provide high-level administrative support to senior executives or department heads, including managing calendars, scheduling meetings, and coordinating travel arrangements.

-Assist in the planning, execution, and monitoring of projects, ensuring that timelines and deliverables are met.

-Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners.

-Organize and maintain files, records, and documents in both physical and electronic formats.

-Identify opportunities for streamlining administrative processes and implement effective solutions.

-Assist in the planning and execution of meetings, conferences, and other corporate events.

-Track and reconcile expenses, process invoices, and ensure adherence to budgetary guidelines.

 

Education
Associate's Degree required or Bachelor's Degree preferred

Can this role accept experience in lieu of a degree?
No

Licenses and Credentials

Experience
Administrative Support Experience 3-5 years required and Executive Level Support Experience 2-3 years required

Knowledge, Skills and Abilities
- Proficient in using office productivity software such as word processing, spreadsheet, and presentation tools.
- Demonstrated professionalism, integrity, and the ability to handle confidential information with discretion.
- Ability to adapt to changing priorities and work effectively in a dynamic environment.
- Strong problem-solving skills to resolve issues and make sound decisions independently.
- Strong written and verbal communication skills to effectively interact with individuals at all levels of the organization.
- Excellent organizational abilities to manage multiple tasks, prioritize work, and meet deadlines.

 

 

Hybrid

 

125 Nashua Street

 

40

 

Regular

 

Day (United States of America)

 

Pay Range

$48,547.20 - $69,409.60/Annual

 

Grade

5

 

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

 

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

 

Mass General Brigham Competency Framework