Marketing Operations Coordinator

TYPE OF CONTRACT: CoE (Full time) 
LENGTH OF CONTRACT: 10 months 
LOCATION / WORK MODEL: Dublin, Ireland (Hybrid) 

OUR CLIENT 

Our client is a global technology and innovation leader. This operational role is embedded within the regional events and brand operations team, supporting internal business stakeholders across hubs and locations with end-to-end sourcing, logistics, and vendor management. 

SUMMARY 

We are seeking a proactive, detail-oriented, and highly organized Marketing Operations Coordinator to manage the end-to-end sourcing, purchasing, and delivery of brand materials, promotional items, and event supplies. In this role, you will act as the key liaison between internal business stakeholders, external suppliers, and warehouse teams. You will balance hands-on procurement, inventory management, and logistical coordination with advanced reporting and process automation using Excel and AI tools. 

ROLE FUNCTIONS 

• Stakeholder Management & Sourcing: Support internal stakeholders with project and event requirements, including sourcing and procurement of materials from 3rd-party suppliers in alignment with Brand, Quality, Sustainability, and Promotional Item Policy guidelines. 

• Vendor & Order Management: Handle daily purchasing, inventory control, and logistical activities to ensure all materials arrive on time at the M&D warehouse across multiple hubs and locations. 

• Warehouse & Logistics Coordination: Liaise with local suppliers and warehouse teams on production, inventory management, order closures, and query resolution, including file uploads (shipping, inventory, NPI). 

• New Product Introduction (NPI) & Sustainability: Support the implementation of new product rollouts and company-wide sustainability initiatives. 

• Data Analytics & Process Improvement: Perform advanced Excel analysis, generate KPIs, and utilize AI tools to automate, simplify, and optimize daily operations and workflows. 

• Documentation & Administration: Maintain Stakeholder Confluence pages and APEX forms to record meeting details, updates, and KPIs. Assist with website content reviews, communications creation, and administrative duties as delegated. 

EXPERIENCE, SKILLS AND QUALIFICATIONS 

• Core Experience: Proven experience in marketing operations, procurement, sourcing, or event logistics coordination. 

• Vendor & Inventory Management: Hands-on experience dealing with 3rd-party suppliers, inventory tracking, and warehouse management. 

• Technical Skills: Advanced Proficiency in MS Excel (analytical skills), experience with Confluence/APEX (or similar tools), and familiarity with AI tools for process automation. 

• Soft Skills & Stakeholder Management: Excellent communication and relationship-building skills; comfortable presenting, conducting 1:1 meetings, and problem-solving via Slack, Zoom, and email. 

• Location & Work Authorization: Must possess valid legal authorization/visa to work full-time in Ireland and be available to work onsite at Eastpoint Business Park (Dublin 3) as required. 

• Languages: Full professional proficiency in English (oral and written).