Admissions Coordinator - Rehabilitation

Discover Vanderbilt Health: With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

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Admissions Coordinator - Rehabilitation

Vanderbilt Clarksville Hospital

Clarksville, Tennessee

Full-Time | 40 Hours per Week
Monday-Friday | 8:00 AM - 4:30 PM

Potential for limited weekend and holiday coverage

Help Patients Access the Rehabilitation Care They Need

Vanderbilt Clarksville Hospital is seeking an Admissions Coordinator to support our inpatient rehabilitation services. This role serves as a key liaison between referring providers, patients, families, case managers, and the rehabilitation team to facilitate timely and appropriate admissions into rehabilitation services.

The Admissions Coordinator evaluates referrals, gathers clinical and insurance information, coordinates the admission process, and helps ensure patients are transitioned efficiently into the appropriate level of rehabilitative care. This position plays an important role in optimizing patient access, supporting care coordination, and contributing to positive patient outcomes.

Key Responsibilities

• Review and evaluate patient referrals for rehabilitation services.
• Coordinate admissions and patient transitions in collaboration with physicians, care managers, therapists, nursing staff, and other healthcare professionals.
• Verify patient demographics, insurance eligibility, benefits, authorizations, and required documentation.
• Communicate with patients and families regarding the admission process, expectations, available services, and next steps.
• Facilitate timely collection of medical records, clinical information, and supporting documentation.
• Initiate and maintain accurate documentation within the electronic medical record (EMR).
• Assist with care coordination activities to promote efficient patient throughput and successful admissions.
• Monitor admission workflows and help identify opportunities for process improvement.
• Ensure compliance with regulatory standards, privacy requirements, safety practices, and organizational policies.
• Participate in interdisciplinary collaboration to support exceptional patient experiences and outcomes.

Why Vanderbilt Clarksville Hospital?

At Vanderbilt Clarksville Hospital, you'll join a collaborative rehabilitation team dedicated to helping patients recover function, regain independence, and achieve their highest quality of life. As part of Vanderbilt Health, you'll have access to the resources, expertise, and innovation of one of the nation's leading healthcare systems while serving patients close to home.

Qualifications

Required

• Graduate of an approved discipline specific program.
• One year of experience in relevant rehabilitation healthcare setting
• Strong communication, organizational, and customer service skills.
• Basic Life Support (BLS) certification through the American Heart Association within 90 days of hire.

Preferred

• Experience with insurance verification, authorization processes, and medical documentation.

 Required Licensure

• Registered Nurse (RN)
• Physical Therapist (PT)
• Occupational Therapist (OT)
• Speech-Language Pathologist (SLP)
• Physical Therapist Assistant (PTA)
• Occupational Therapy Assistant (OTA)
• Licensed Practical Nurse (LPN)

About Vanderbilt Health

Through Vanderbilt Clarksville Hospital, patients receive high-quality, evidence-based care close to home while benefiting from the expertise, innovation, and professional resources of Vanderbilt Health. Our rehabilitation team is committed to helping patients maximize function, improve quality of life, and safely return to the activities that matter most.

Apply today and grow your career with Vanderbilt Health.

Vanderbilt Health. Personalized Care. Close to Home.

 Key Responsibilities:

• Collaborates with physicians, care managers, and other healthcare staff to ensure accurate and timely patient admissions, including necessary documentation and care planning.
• Verifies patient information, including demographics, insurance, and medical records, to ensure compliance with facility admission protocols.
• Communicates effectively with patients and their families, providing information about the admission process, care expectations, and patient rights.
• Supports the coordination of care by initiating orders, treatments, and diagnostic tests as appropriate, based on the admission protocol.
• Maintains accurate and complete documentation of all admission activities in the electronic medical record (EMR), adhering to facility standards and regulations.
• Participates in quality improvement initiatives related to the admission process, identifying opportunities for enhancement and contributing to implementation efforts.
• Provides patient education on facility services, treatment plans, and post-admission care to ensure patient understanding and satisfaction.
• Ensures compliance with all regulatory requirements, including privacy, safety, and infection control, during the admission process.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Technical Capabilities:

 Our Nursing Philosophy:  

We believe highly skilled and specialized nursing care is essential to Vanderbilt University Medical Center’s mission of quality in patient care, education and research. We believe nursing is an applied art and science focused on helping people, families and communities reach excellent health and well-being. 

As a Vanderbilt University Medical Center employee, you make a difference to our patients and their families by bringing compassion and care to those in need of hope and healing. Please see our current employee benefits offered:

• Affordable High Quality Health Plan Options
• Dental and /or vision plan
• 403 (b) retirement plan
• Paid Time off (flex PTO)
• Tuition Reimbursement and adoption assistance (maximums applied)
• Short-Long term disability
• Subsidized backup childcare
• And many more... Ask us about our current inpatient nursing supplemental Pay Program!

Achieve the Remarkable: 

Learn more about VUMC Nursinghere.

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This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committedto fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity.  EOE/Vets/Disabled.