HR Systems Training Specialist

Department:

HR Learning and Development

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Systems & Technical Training

Position Title:

HR Systems Training Specialist

Job Family Group:

Professional Staff

Job Description Summary:

The HR Systems Training Specialist will partner with central Human Resources, the Workday Service Center, and functional area/subject matter experts (SMEs) to develop, implement, and maintain Workday training instructional materials in multiple modalities including Job Aids, videos, live/virtual instructor-led training, and online computer-based trainings to assist employees in learning Workday & other HR Systems functionality.  The Specialist will make recommendations on resources to support all employees across the organization

This position will be a combination of in-office and remote work.

Job Description:

Job Responsibilities:  

Training Creation, Management & Assessment  

• Create and maintain Workday and HR Systems training curriculum and development plans utilizing multiple modalities such as Job Aids, videos, live/virtual instructor-led training, and computer-based trainings  

• Design and deploy new training content as needed using enterprise and commercial tools.  

• Maintain knowledge of all Workday modules including HCM, FIN, Talent & Performance, Compensation, etc.  

• Stay current on Workday changes through active participation in Workday Community and internal meetings with Workday Service Center and HR Systems teams  

• Participate in discovery and testing sessions for any new modules  

• Evaluate training impacts from Workday’s semi-annual releases in partnership with the Workday Service Center and develop appropriate implementation materials  

• Conduct semi-annual audits of Workday or HR Systems Job Aids and other reference materials; evaluate and review for changes and schedule future materials for publication  

• Partner with HR Colleagues and the Workday Service Center for ongoing assessment of training needs of employees in HR Systems.  

• Assess applicability and relevance of existing training and the opportunity to develop new training using analytics from Workday and other sources of data   

• Apply continuous improvement principles to training creation and delivery, help text functionality, and all other aspects of the training function  

 

Training Delivery  

• Schedule and deliver training sessions as needed based on Workday updates or when new modules or options are added  

• Facilitate SME-led informational sessions in partnership with functional areas  

• Manage existing courses and add new courses and curricula based on identified needs.  

 

Internal Promotion & Communication  

• Work in collaboration to maintain materials related to HR Systems, including the Workday Intranet Site and the KUMC Talent & Performance Hub.  

• Participate in New Employee Orientation to introduce new employees to Workday and provide direction on how to access training resources  

• Promote training to all levels of Workday users across the organization  

  

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.  

 

Work Environment  

This position will be a combination of in-office and remote work. The primary work location is at the Kansas City campus but may be asked to go to other campuses as needed.  

  

Required Qualifications  

Work Experience:  

• 5 years of related job experience. Education may substitute on a year for year basis  

• Experience in curriculum design and professional classroom training  

• Experience developing and leading virtual/distance learning  

• Experience with ERP/HRIS systems, preferably Workday  

 

Preferred Qualifications  

Work Experience:  

• Experience with Workday HCM and/or Financial modules  

• Experience as an Adult Learning Instructor  

• Experience with SharePoint site management  

• Learning Management System (LMS) administration  

• Experience in higher education involving routine interaction with human resources, finance, procurement, and/or grants administration  

Skills 

• Microsoft 365 including advanced experience in PowerPoint  

• Training facilitation skills  

• Communication, presentation, and public speaking skills  

• Project management skills  

• Curriculum development, training methodologies, and evaluation  

• Video creation and editing software, e.g., Camtasia, Panopto  

• Zoom and Microsoft Teams master level  

• Content authoring and other educational technology tools  

Comprehensive Benefits Package:

Employee Type:

Regular

Time Type:

Full time

Rate Type:

Salary

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above. 

Pay Range:

$70,200.00 - $105,300.00

Minimum

$70,200.00

Midpoint

$87,700.00

Maximum

$105,300.00