Accounts Payable Administrator

Main Responsibilities

• Sort all incoming mail and distribute as appropriate
• Receive supplier invoices and verify that there is an approved Purchase Requisition and Purchase Order, and that the goods or services have been received
• Respond to supplier calls or correspondence related to outstanding payments, account confirmation or reconciliations
• Process supplier invoices and apply any available payment discounts and hold or release for payment as appropriate. This includes applying on-account debit memos to outstanding invoices prior to payment being released
• Maintain and create current supplier banking information for wire templates and EFT direct deposits. Supplier forms are completed and submitted to Procurement for updates
• Resolve late payment fees and issues
• Ensure manual cheque requisitions are properly approved according to the Company’s delegation of signing authority
• Ensure that tax accounts are allocated properly including HST and VAT for the foreign subsidiaries
• Process electronic tax payments using on-line banking software
• Deposit cheques received to the lock box and weekly deposits to the Bank. Cash management entries for all non-customer deposits
• Maintain proper files for processed invoices and other supplier correspondence and documentation.
• Back up for the other members of Accounts Payable (e.g. vacation coverage) by acquiring knowledge on the other Accounts Payable Administrator’s activities, supplier account status and documentation
• Assist in office administrative tasks as required (e.g. scanning)
• Back up in the corporate travel activities and ensures compliance with the corporate travel policy as required

Education and Experience

• Secondary School Diploma and 2 years of directly related work experience
• Basic accounting courses would be an asset
• Proficient in the use of automated systems and a thorough understanding of Microsoft Office applications

Equipment Used

• Desktop computer, photocopier, fax
• Various software programs: Excel, Word, Internet Explorer, Outlook, and Workday

Decision Making and Supervision

• Ability to work with minimum supervision and exercise independent judgment in setting work priorities to meet deadlines
• Strong organizational skills and attention to detail
• Excellent interpersonal skills and the ability to communicate effectively on the telephone as some situations require reconciliation of overdue and missing documentation with suppliers or Telesat personnel
• Ability to build working relationships with other Telesat personnel
• No direct supervision exercised