Office Administrator

How will you add to the OpenPayd journey?

• Answering the telephone, taking messages and acting as gatekeeper
• Booking and collecting guests from the main reception, offering drinks and refreshments as necessary
• Acting as the first point of contact for visitors and callers to the company
• Providing office supplies (stationery & kitchen supplies) for staff and maintaining adequate stocks; task includes ordering new supplies, identifying new suppliers and obtaining the best price for the company
• Managing company breakfasts, arranging any office drinks or social events
• Assisting in organising all company events
• Arranging travel and accommodation for staff or customers and other external contacts
• Organising and storing paperwork, documents and computer-based information, outgoing post
• Scheduling appointments and meetings for executives and upper-level staff
• Making sure the offices always look neat and tidy
• Engaging with building suppliers and staff regarding general maintenance of the offices
• Ensuring relevant equipment is ordered and ready for new starts, i.e. laptops and screens
• Managing the office facilities, including sorting out broken furniture and equipment, returning and replacing any damaged goods, and arranging any necessary equipment for the office
• Supporting the HR team on administrative duties

The ideal candidate will have the following:

• Excellent organisational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office and general office software
• Creative and proactive mindset, with the ability to solve problems efficiently
• Ability to work independently and as part of a team, with keen attention to detail and accuracy
• University Graduate from creative, human resources or business management studies would be a plus
• Must be available to work 5 days from the office Mon-Fri & be flexible to take calls / urgent bookings for executive team out of hours / weekends.
• Must be available for office hours 08.00-17.00

 

Our perks and benefits:

• Personal training budget – EUR 1500
• Discounted gym membership  
• Health Insurance 
• Subsidised Multisport card 
• 25 days annual leave plus the Bank Holidays, extra day off for Birthday & Social Volunteering