Office Manager / Receptionist

What you will be doing:

• Office & Reception:
• Ensure smooth daily office operations and a professional work environment. 
• Welcome, greet, and assist visitors, clients, and business partners. 
• Coordinate office facilities, supplies, and external service providers. 
• Manage office supplies, monitor inventory, and handle procurement processes. 
• Oversee compliance with safety and security requirements (fire safety, access control, alarm systems). 
• Provide remote support for the Stuttgart office from the Düsseldorf headquarters. 
 
• Administrative Support:
• Serve as the central contact person for employees regarding office-related and administrative matters. 
• Organize parking spaces, access cards, and storage facilities. 
• Support cost tracking and assist with invoice processing for office operations. 
• Collaborate closely with People Operations on internal communication and employee events. 
 
• Events & Client Care:
• Organize and coordinate client visits, business lunches, and external meetings. 
• Assist with planning and execution of internal company events and employee gatherings. 
• Contribute to a positive employee and client experience through professional and service-oriented support. 

What you'll bring:

• Relevant experience in office administration, executive support, or a similar role. 
• Solid understanding of procurement, vendor coordination, facility operations, and customer service. 
• Excellent written and verbal communication skills in a professional environment. 
• High attention to detail combined with a structured and solution-oriented way of working. 
• Strong time management, organizational, and project coordination skills. 
• Proactive self-starter with a sense of ownership, able to provide quick solutions while keeping long-term objectives in mind. 
• Flexibility and occasional willingness to travel to Stuttgart if required. 
• Ability to handle multiple priorities in a fast-paced, deadline-driven environment. 
• Collaborative mindset, comfortable working with colleagues at all levels, including direct interaction with the Managing Director.