Event Services Associate (PT)

The Event Services Associate (Part-Time) supports the planning, coordination, and execution of internal and external events at The Rock at La Cantera. This roleassists with event scheduling, client and vendor communication, event setup and breakdown, staff coordination, event-day programming, and post-event follow-up. The position may independently manage assigned small-scale events and activations while supporting larger events under the direction of the Event Services team.

What You’ll Do: 

• Provide day-to-day support for the Event Services team, including staff scheduling, booking calendar management and updates, internal and external communication, and client interaction.
• Assist with the planning, coordination, and execution of events, programs, and activations at The Rock at La Cantera.
• Independently plan and manage assigned small-scale events and activations from concept through completion, including pre-event planning, coordination, on-site execution, and post-event follow-up.
• Conduct pre-event walkthroughs andassist with event setup, on-site operations, breakdown, and post-event recaps.
• Assist with overseeing event staff, including Fan Operations and Security, during event execution by conducting pre-event briefings, providing on-site direction and support, and preparing and distributing event-related documentation and materials.
• Assist with event-day announcements and public-facing communications, as well as the execution of games, activities, and other event programming.
• Manage vendor relations for activations and vendor market events, including vendor communication and coordination,maintaining vendor databases, and collecting and tracking required forms and documentation.
• Activelyidentify, recruit, and secure vendors that align with the theme, audience, and goals of assigned events and activations.
• Track event-related expenses, invoices, and operational needs to supportaccurate event planning and reconciliation.
• Perform other duties as assigned.

Who You Are:  

• Education: High School Diploma orGED
• Experience:1–2 years of relevant experience in event services, hospitality, facility operations, sports/entertainment, or a related fieldOR current enrollment in a related degree program such as Sport Management, Event Management, Hospitality, or a related field.
• Comfort with public speaking and making event announcements, or willingness to develop public speaking skills.
• Strong interpersonal and organizational skills.
• Ability to manage multiple priorities in a fast-paced event environment.
• Proficiency in Microsoft Office Suite and internet-based applications.
• Ability towork a flexible schedule, including nights, weekends, and holidays.
• Valid driver’s licenserequired.

Physical Requirements:

• Ability to stand, sit, and walk forlong periods of time
• Ability to lift/push/pull up to30lbs on a regular basis
• Must be able to work extended shifts, including event days
• Must be able to work outside in the elements