Sales Administrative Assistant

Essential Functions:   

• Schedules work load to meet deadlines of  manager.

• Services Express, Associations, SMERF, Corporate, and National Corporate.

• Types and distribute all correspondence, including booking notices, letters, contracts, etc.  for assigned manager.  Ensures that all correspondence is 100% accurate.

• Process thank  you letters with function evaluation.

• Maintains account files and ensures that all information is included in file, i.e. post convention reports, letters, fax information, etc.

• Maintains Readerfiles for Managers.

• Coordinates general office functions.

• Ensures that all managers receive messages in a timely manner. (messages to include name and phone number of caller, date and time call received).

• Performs other duties as assigned by management.

• Responsible for ordering office supplies and maintaining budgeted guidelines for supplies.

Hotel Specific Essential Functions:

• Answer phone in Omni Standard, maximum of 3 rings 
• All clerical completed in a timely basis with an Omni standard, 24-48 hours
• Ensure timely manner of message delivery as per Omni standard ( message includes name, phone #, date, time call received and initials.  

Tools and Equipment:

• Computer and printer, typewriter, telephone, pen/pencil, photo-copying machine,

file folders, filing cabinet, facsimile machine  

Working Environment:

• Interior of hotel, in normal office conditions.

Physical Job Requirements (for essential functions only)

Lifting/Pushing/Pulling/ Carrying  

• Infrequent to store office supplies on 8th floor and to retrieve as needed.  Weights vary.

Bending/Kneeling

• Repeated bending and kneeling required while filing

Mobility

• Must be able to reach all areas of hotel to assist clients

Continuous Standing

• No continuous standing required

Climbing

• No climbing required

Driving

• No driving required

Work Environment

• Inside 100% of work period (usually 8 hours)
• Outside 0% of work period

Hearing/Vision/Speech/Literacy

• Hearing is critical (Telephone inquiries and client and associate handling)
• Vision is critical (Contracts and letters are hand written, filing, using computer, checking diary)
• Speech is critical (Must be able to communicate clearly with customers and other departments)
• Literacy is critical (Must be able to read manager letters, help prepare contracts and proposals)

Chemical/Agents Used

• No chemicals/agents used

Protective Clothing

• No protective clothing required

Equipment Operation

• Able to operate PC, photo copier, telephone, fax, etc

Other Considerations

There are no other considerations