Purchasing Manager

Purchasing Manager 

Overview: 

This role will provide support to the Director of Purchasing for the acquisition of food, beverage, and non-perishable purchases at maximum economics based on business activity and act as a liaison between the resort and supplier representatives in the procurement of goods and services required to achieve the objectives of each department. 

Responsibilities: 

• Directly supervise the Purchasing/Receiving hourly staff through delegation of work tasks to achieve setobjectives. 

• Coordinate andmonitor work performed by storeroom associates, specifically food and beverage requirements according to forecasted menus. 

• Attend all food and beverage and related meetings such as menu tie-down, weekly forecast and financial services. 

• Maintain close communications with the chefs and catering department on requirements for future menu events to evaluate menus against par inventories indetermining necessary requirements for outlets and banquet functions. 

• Establish andmaintain training tools for subordinates to achieve a better knowledge and understanding of the purchasing process and applicationssuch as: product familiarity,receiving and storage standards. EOM reconciliation of food andbeverage, EOM accounts payable closing. 

• Responsible for department training, reviews, disciplinaryactions and associate recognitions. 

• Evaluate vendor performance in compliancetopurchasing bid procedures. 

• Monitors vendor ability to providetimely and consistent quality according to established specifications. 

• Interact with other departments to ensure that guest needs are satisfied. 

• Responsiblefor with monthly inventory. 

• Maintain a flexible schedule at all times because the hotel operates 7 days a week, 24 hours a day. 

• Work daily with accounts payable to ensure Birchstreet isaccurate andup-to-date. 

• Manage weekly bid process to ensure the best prices arebeing obtained onfrequentlypurchased items. 

• Coordinate weekly wine,liquor and beer purchases, ensuring compliance with state liquor laws. 

• Establish andmaintain requisition procedures for alcoholic beverages that guarantee maximum control over inventories. 

• Champion and drive the AllIn Omni culture. 

Qualifications: 

• 2+years experience as storeroom attendant in a high volume, upscale Hotel 

• Exceptional guest service skills. 

• Computer skills including MS Word and Excel. 

• Strong attention to detail. 

• Ability to multi-task in a high paced environment. 

• Be able to make quick decisions andpossess good judgment. 

• Physical Requirements: 

• Ability to sit and stand forlong periods of time, stoop,bend and lift items of moderate to heavy weight. 

• Ability towork flexible schedule, including weekends and holidays. 

• Working Environment: 

• Interior of hotel and clubhouse. 

• Frequent travel around resort property. 

• Exposure to various weather conditions. 

• Tools & Equipment: 

• Birch Street, OnTrack, Kronos,WinRetail, MS Office 

• Computer, copy machine 

• Hand truck, lift-jack and dolly 

• Forklift