Estimating Assistant

Estimating Assistant 

Purpose:As our Estimating Administrative Assistant, you are the backbone of our estimating process. You will ensure the preconstruction process runs smoothly by managing manage plans, bid tracker, and executing daily administrative tasks. The ideal candidate is a detail-oriented multitasker who combines professional communication skills with the ability to work independently in a fast-paced environment. 

Responsibilities: 

• Bid Pipeline Management: Manage the central bid invitation inbox, facilitate go/no-go project reviews with the executive team, and log approved opportunities into the bid tracking system. 

• Document Management: Organize drawings, specifications & general documents as they come in with bids invites

• Unit & Material Quantification: Develop detailed unit tabs by extracting accurate counts of fixtures, equipment, and units from project documents to support the estimating team's pricing process. 

• Compliance & Licensing: Collaborate seamlessly with the licensing team to identify correct trade licenses and required ratios for upcoming projects we may bid

• General Administration: Serve as the communication hub when projects come online for our operations & other support teams 

Qualifications: 

● Excellent written and verbal communication 

● Detail Oriented 

● Self-motivated 

● Strong computer skills: MS Office, Google applications, Acrobat, etc. 

● Office etiquette and very professional demeanor 

● General office equipment knowledge: copying, scanning, etc. 

● Problem solving skills 

● High school diploma/GED 

● Ability to make common sense decisions & work independently within the scope of the position 

● Strong written and verbal communication skills with professionalism 

● Strong computer competencies (MS Office applications, Google applications, etc) 

● Willingness to learn new skills & the want to improve

● Friendly demeanor 

● Customer service oriented 

● Team player who is willing to help in other departments 

*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. This position is a safety sensitive position. 

Why work for Kimbel Mechanical? 

Kimbel Mechanical Systems, Inc is Arkansas’ largest mechanical contractor performing work nationwide. We perform all phases of plumbing, HVAC, and electrical work on projects such as single-family homes, apartments, condominiums, hotels, and student housing. Kimbel offers employees year-round employment, top pay, and great benefits with opportunities for professional growth, and much more. At Kimbel, your career is our priority. With a structured Career Path laid out in front of you the day you walk in the door, Kimbel dedicates its commitment and resources to ensure you reach your career goals. 

• Upon hire, PTO hours are added to your PTO account

• Health coverage: Choose either PPO or HDHP plan

• Dental and vision coverage

• Basic Life Insurance provided by Kimbel, additional voluntary life insurance policies available

• Short-term disability policy. At your one year anniversary Kimbel automatically enrolls employees in the company-paid short term and long-term disability policies at no cost.

• Supplemental Accident and Critical Illness

• Secure Save Emergency Savings Fund

• 401(k) retirement plan with a match

• Seven paid holidays, two paid volunteer days per calendar year

• 2 weeks paid parental leave, 4 weeks paid birth recovery leave

• First 6 months of diapers and wipes provided by Kimbel for newborns

• For Eligible Field and Warehouse Employees, $150 Red Wing or Ariat/Crew or Cavender's Boot Voucher to purchase new boots every 2 years