Office Manager

Lead with Purpose. Partner with Impact. 

The Office Manager maintains Kestra’s Austin office clean, stocked, safe, and ready for daily use. This is a hands-on, onsite role supporting approximately 400 employees. The role manages office supplies, kitchens, coffee stations, conference rooms, shared spaces, vendor follow-up, and routine facility’s needs. The right candidate is proactive, practical, service-oriented, and able to follow through without frequent direction.

What you’ll Do:

• Keep kitchens, coffee stations, conference rooms, copy areas, storage areas, and shared spaces clean, stocked, organized, and ready for use.
• Restock supplies, maintain beverage areas, clean shared appliances on schedule, and address routine office upkeep needs.
• Walk the office daily, identify issues, respond to Office Management requests, and resolve or escalate problems quickly.
• Serve as the onsite contact for office facility’s needs, including maintenance, janitorial follow-up, repairs, lighting, temperature, furniture, and general office conditions.
• Coordinate with building management, IT, Security, cleaning vendors, supply vendors, movers, and other service providers.
• Track open requests, follow up until work is complete, and keep employees or internal partners informed when needed.
• Support office moves, seating changes, workspace setup, furniture adjustments, storage organization, and conference room setup.
• Manage office, kitchen, beverage, cleaning, and facilities supply inventory, including storage organization and timely reordering.
• Prepare shared spaces for meetings, events, visitors, and daily employee use.
• Identify safety, security, access, maintenance, and workplace concerns and coordinate with HR, Security, vendors, or building management to address them.
• Support emergency preparedness, visitor and badge processes, incident follow-up, and workplace safety activities.
• Maintain vendor contacts, office procedures, supply records, maintenance logs, safety checklists, and other office operations documentation. 

What You Bring: 

• 5+ years of experience in office management, workplace services, facilities coordination, hospitality operations, administrative operations, janitorial oversight, or a similar employee-facing office operations role.
• Strong customer-service mindset and sound judgment when balancing employee needs, office standards, vendor follow-up, and daily priorities.
• Able to work independently, anticipate needs, manage recurring routines, and follow through without frequent reminders.
• Organized, detail-oriented, responsive, and practical in solving day-to-day office issues.
• Comfortable with hands-on work, including restocking, light cleaning of shared spaces, room setup, supply organization, and light office moves.
• Basic proficiency with Microsoft Outlook, Word, Excel, Teams, and common office tools or ticketing systems.
• Able to lift and carry up to 35 pounds and remain active throughout the workday.