Preconstruction Coordinator

Summary

Individual will be responsible for supporting the overall administrative requirements of the Pre-Construction department.

Essential Job Functions

Overall duties include, but are not limited to, the following:

• Bid documents / proposal preparation
• Maintain Bidding software Building Connected
• Create bid invites and all trade partners
• Distribution of amendments and associated documents
• Contacting trade partners
• Assisting Estimators on bidding projects, setting up buyout
• Assisting of processing of pre-qualification applications of new trade partners
• Processing of Owner prequals
• Ordering of bid-bonds/ Performance and Payment bonds / Permit bonds
• Owner contract compliance reviews
• Processing of any AIA or Consensus Owner contract documents and distribute
• Ordering all insurance certs for all jobs, permits, OCIPS etc.
• Maintenance of tracking logs for precon
• Set-up of estimating and project folders
• Process Owner precon Pay applications
• Create Open projects in Viewpoint
• Enter budgets / estimates /Change orders in Viewpoint
• Enter vendors in Viewpoint
• Create new projects in Procore and document control
• Process all subcontracts and purchase orders for Building division and special projects
• Attendance at various trade events (local)
• Attendance at site-visits, pre-bid meetings, and kick-off meetings
• Coordination and scheduling of meetings, appointments, and events.
• Set up team building events for precon department
• Maintain procedures for precon coordinators

Knowledge, Skills & Abilities

• 1+ years related experience in construction industry, or an acceptable combination of education and experience.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook; working knowledge of Viewpoint or ability to quickly learn is a plus
• Strong analytical, planning, problem solving and organizational skills.
• Ability to multi-task, prioritize, and meet deadlines in a fast-paced environment
• Ability to build relationships and work effectively with a team.
• Strong interpersonal and communication skills.
• Attention to detail and ability to see the bigger picture.