AP / AR Clerk

POSITION:                AP / AR Clerk

STATUS:                   Permanent; Full-Time with benefits

SHIFT:                       35 hours per week

LOCATION:               Provincial Office in Vancouver, BC

CLASSIFICATION:   Exempt           

WAGE:                     Salaried                                                          

CLOSING DATE:      Open Until Filled

About the Position:

Reporting to the Assistant Controller, the AP/AR Clerk assists in processing, entry and payment of accounts payables and receivables for the Society in a timely manner and ensures that all associated records are accurately kept.

Some specific duties:

Processing of payables:           

• Receiving invoices and expense claims, checking for completion and correctness.
• Entering/posting invoices into accounting software.
• Reconciling vendor accounts as necessary.
• Collating backup documents and reports for high-volume cheque runs.
• Distributing cheques in a prompt and efficient manner.
• Maintaining filing and records for all paid invoices.
• Assisting with payables requirements for interim and year-end audit processes.

Processing of receivables:

• Receiving revenue reports and bank information from locations.
• Entering revenue and bank information into accounting software.
• Reconciling bank accounts belonging to non-unionized locations.
• Maintaining filing and records for related revenue reports and bank reconciliations.
• Processing and distribution of accounts receivable invoices, and credits.
• Maintaining filing and records of invoices and payments.

Performs other duties as assigned.

Qualifications you need to have:

• Minimum of three (3) years of accounts payable or receivables experience.
• Strong computer skills essential; Intermediate to advanced Microsoft Office suite proficiency.
• Experience with Financial Edge an asset.
• Good command of the English language – verbal and written.
• Excellent interpersonal, teamwork, customer service and communication skills.
• Excellent organizational skills and detail-oriented.
• Demonstrated ability to work independently and collaboratively as a team member with minimum supervision.
• Ability to prioritize demands on time.
• Must be flexible to perform a variety of duties.
• Experience with not-for-profit accounting is an asset.
• Experience with “paperless” software/system an asset.
• Philosophical harmony with the vision, mission and strategic directions of the BC SPCA.