Service Administrative Assistant

The Opportunity

We are currently looking to fill1 new opportunity for a Full-Time Service Administrative Assistant Remote supporting our  Edmonton, AB team.

• Schedule:Monday to Friday at 8:30am to 4:30pm.
• Starting rate: $23. 50per hour.
• Hours:35 hours per week.

Responsibilities

The Administrative Assistant is responsible for providing a wide range of administrative support for the Employment Services (ES) department including but not limited to:

• Performing a wide variety of administrative duties including but not limited to: responding to internal and external requests for information; reviewing and sorting incoming mail; assisting in the preparation and distribution of departmental reports; processing capital / regular requisitions and purchase orders; scheduling meetings; booking travel arrangements; conducting research and assembling / summarizing information for special projects and reports; managing and entering invoices
• Responsible for answering the telephone, directing calls and messages
• Providing HR administrative support including the processing and administering for new and/or departing employees; tracking time and attendance
• Creating and/or drafting memoranda, correspondence, reports, agreements, presentations, forms and other documents using Microsoft Office and Adobe software products; proofreading and checking for accuracy, completeness and compliance with organizational standards, policies and procedures; ensuring reports and documents for signature are accurate and complete
• Organizing meetings which includes serving as the recording secretary
• Establishing, organizing and maintaining confidential office filing systems
• Responsible for managing files in a case management system, and processing invoices
• Performing special project assignments as directed; assisting and providing backup to other administrative staff in the organization

Qualifications

• A degree or diploma in a related field
• Minimum 1 year of related administrative support experience in a high-volume, large company environment
• Experience establishing and maintaining highly effective working relationships with all levels of staff
• Strong attention to detail, ability to maintain confidentiality while managing highly sensitive material with the utmost professionalism
• Self-motivated, a team player, skilled at multi-tasking and independently managing and prioritizing multiple projects with limited guidance and ambiguity
• Flexibility, ability to operate effectively and with composure under pressure and within time constraints
• Skilled in executive-level verbal and written correspondence
• Strong working knowledge of Microsoft Word, Excel, PowerPoint and the ability to learn a case management system
• Proven experience creating and managing complex spreadsheets and templates

Important Details:

• Remote position