Service Office Administrator

This Opportunity

We are currently looking to fill a Full Time Service Office Administrator within our Community Support Services Team. This will be a remote position.   

Schedule: Monday - Friday 8:30am - 4pm

Starting wage: $24.26 per hour 
Hours: 35 hours per week 

Duties / Functions:

· Provide administrative support to the Social Enterprise-Community Support Services programs and management teams.

· Assist with the preparation, submission and filing of confidential documents and internal recording systems for employee vacation and sick time records

· Enter data, and prepare payroll and finance reports for program managers

· Prepare invoices and purchase orders

· Update and maintain program manuals and other organizational manuals as appropriate

· Organize and prepare for meetings/presentations/training, including attending and taking/preparing minutes as required

· Maintain and assist with continuous improvement of data collection systems to support the programs

· Coordination of training and travel arrangements

· Assist in preparation of documents and reports for internal purposes and funders

· Liase and work with community providers to schedule all staff training.

· Perform general office administrative duties such as file management/archiving, inventory maintenance for office supplies and assist with routine maintenance functions for office equipment

· Assist in coordination and communications between departments

· Performing special project assignments as directed; assisting and providing backup to other administrative staff within the department.

Qualifications / Compétences requises:

· Minimum Grade 12. Business / Accounting College Diploma preferred

· Minimum 3 years related administrative experience

· Advanced experience in Microsoft Office; Word, Excel, and PowerPoint and the ability to learn a case management system

· Experience establishing and maintaining highly effective working relationships with all levels of staff

· Strong attention to detail, ability to maintain confidentiality while managing highly sensitive material with the utmost professionalism

· Self-motivated, a team player, skilled at multi-tasking and independently managing and prioritizing multiple projects with limited guidance and ambiguity

· Flexibility, ability to operate effectively and with composure under pressure and within time constraints

· Skilled in executive-level verbal and written correspondence

· Proven experience creating and managing complex spreadsheets and templates

· Possess a valid driver’s licence and access to reliable vehicle

· Fluency in French a strong asset