Property Administrator (Temporary)

The Property Administratorassists with the scheduling, coordinating, and resolvingall municipal inspections for the properties in their assignedFirstKey Homes region.This role will alsoperform rent collections activities to ensure thatrental paymentsare receivedon time and in an efficient manner. 

ESSENTIALDUTIES 

• Manage utilities at the property levelwhichincludes: coordinating necessary paperwork to turn on utilities, working directly with the Property Manager and the corporate administration team on all matters related to utilities, and resolving any municipal issues with the support of the Property Manager. 

• Assist the corporate administration team with resolving HOA violations and city citations. 

• Research all violations, lawsuits, and complaints, andreporting all issues to the Property Manager for resolution. 

• Schedule all municipal inspections, which encompasses: completing all paperwork required to keep the business compliant with area municipalities such as rental licensing, certificate of occupancy, and point of sale inspections; submitting check requests to Accounts Payable for payments associated with licensing;communicating all upcoming inspections, both required and scheduled, with the local market team;and maintaining a shared Outlook calendar of inspections 

• Answerinbound calls for the office andassistlocal market team with resolving issues arising from those calls. 

• Ensure property files and records aremaintainedin accordance withFirstKey Homes standards. 

• Ensure that rental payments are received on time and in an efficient manner. Assisting Property Manager and Regional Operations Manager with the collection efforts and scanning of monies received in the local market. 

• Managea large number of accounts andmaintaining target collection goals. 

• Analyze delinquent accounts and communicate directly with tenants through phone, email, fax, mail, in person meetings or mail to ensure maximum collection of delinquent rent. 

• Assist the Regional Operations Manager and the central Collections Manager in all day-to-day operational activities which includes the recording of all rental payments,adjusting and creating of ledger reporting, bank deposit activities, third-party collection efforts and eviction filings 

• Implement new collections policies and help to drive credit card and ACH and Retail payments. 

• Thisbrief summary is not an all-inclusive description of job duties. Other job duties and responsibilities may also be assigned by the incumbent’s manager at any time based upon Company need. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilityrequired. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

WORKING CONDITIONS 

• Primarily working indoors, office environment. 

• May sit for several hours at a time. 

• Prolonged exposure to computer screens. 

• Repetitive use of hands tooperate computers, printers, and copiers. 

REQUIRED EDUCATION AND EXPERIENCE  

• HighSchoolDiploma or equivalence 

• Minimum 1-year experiencein administrativeor similar role 

• Strongproficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) 
   

PREFERRED EDUCATION AND EXPERIENCE  

• Experience usingYardi Voyager or similar property management program 

• Experience working in property management, realestate or similar industry 

• Experience working in a fast pace, high-growth company 

• Proficient in Spanish, both reading and writing 

REQUIRED KNOWLEDGE 

• Customer Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. 

• Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records,stenography and transcription, designing forms, and other office procedures and terminology. 
   

REQUIRED SKILLS 

• Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions asappropriate, and not interrupting at inappropriate times. 

• Critical Thinking — Using logic and reasoning toidentify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. 

• Time Management — Managing one's own time and the time of others. 

• Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. 

• Speaking — Talking to others to convey information effectively. 

• Writing — Communicating effectively in writing asappropriate for the needs of the audience. 
   

WORK STYLES & BEHAVIORS 

• Attention to Detail — Jobrequires being careful about detail and thorough in completing work tasks 

• Dependability — Jobrequires being reliable, responsible, and dependable, and fulfilling obligations. 

• Cooperation — Jobrequires being pleasant with others on the job and displaying a good-natured, cooperative attitude. 

• Achievement/Effort — Job requiresestablishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks. 

• Adaptability/Flexibility — Jobrequires being open to change (positive or negative) and to considerable variety in the workplace. 

FirstKey Homes is an equal opportunity employer and will not tolerate discrimination in employmenton the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, veteran status, genetic information or any other legally protected classification or status.