IT Project Manager – Legacy LIMS Decommissioning & SampleManager Transition

Key Responsibilities

Legacy LIMS Decommissioning & Global Transition

• Lead the coordinated retirement of legacy LIMS platforms, including SQL*LIMS, QDIS, SLIM, and older SampleManager versions.
• Develop and manage site-by-site transition plans and sequencing to migrate sites to the global SampleManager environment.
• Own data migration, archival, and retention strategies for legacy platforms.
• Ensure data migration and archival activities meet completeness, integrity, compliance, and audit-readiness requirements.
• Manage validation activities and dependency mapping to minimize operational and compliance risks during decommissioning.
• Coordinate stakeholder readiness across Lab Operations, Quality, and IT teams.
• Drive controlled system retirement, formal decommissioning, and stakeholder sign-off.
• Leverage global LIMS implementation experience to standardize transition approaches and mitigate site-specific risks.

SampleManager Site Fulfilment & Adoption

• Lead site-level fulfilment plans required for SampleManager to fully replace legacy laboratory systems.
• Identify, prioritize, and drive closure of critical functional and integration gaps.
• Coordinate gaps related to SAP integration, instrument connectivity, Laboratory Execution Systems (LES), and MLP specifications.
• Manage deployment readiness and site onboarding sequencing across participating locations.
• Drive adoption and utilization of SampleManager across sites.
• Track SampleManager adoption against legacy-system retirement targets.
• Coordinate legacy-system retirement in alignment with fulfilment milestones and business readiness.

End-to-End Project Management

• Own project delivery from project intake and charter through requirements, build coordination, testing, validation, deployment, and hypercare.
• Define and control project scope, timelines, milestones, dependencies, and deliverables.
• Develop and maintain integrated project plans.
• Manage project changes through formal change-control processes.
• Drive execution against agreed IT and business delivery targets.
• Identify and escalate risks that may impact timelines, operations, or compliance.

Project Governance & Stakeholder Management

• Establish and manage project governance, including RAID logs, action tracking, status reporting, steering forums, and decision logs.
• Act as the primary point of accountability for cross-functional project execution.
• Coordinate stakeholders across Lab Operations, Quality/Validation, IT, vendors, and business teams.
• Manage trade-offs involving scope, cost, timelines, risk, and compliance.
• Ensure key decisions, approvals, and project actions are properly documented.

Requirements, Testing & Validation

• Facilitate requirements workshops with laboratory, business, and quality stakeholders.
• Define clear requirements, acceptance criteria, and traceability.
• Coordinate UAT, regression testing, validation testing, and data-migration validation activities.
• Ensure validation evidence and project documentation are complete and audit-ready.
• Ensure project deliverables align with GxP, data integrity, CSV/CSA, and applicable requirements such as 21 CFR Part 11 and ISO 17025, where applicable.

Operational Readiness & Adoption

• Own cutover planning, training coordination, SOP/work-instruction updates, and go-live readiness activities.
• Establish readiness gates for site deployments and transitions.
• Ensure effective handover to application support and IT operations teams.
• Define escalation paths and hypercare plans with measurable stabilization targets.
• Monitor post-release metrics and drive continuous improvement based on incidents, cycle times, and adoption feedback.

Global & Vendor Management

• Drive project execution across global sites, including EU and other international locations.
• Align site-specific requirements with global SampleManager roadmaps and standards.
• Coordinate internal and external resources across project workstreams.
• Manage vendor milestones, deliverables, dependencies, and acceptance criteria.
• Support vendor governance, SOW execution, and acceptance testing.