Officer 3, Corporate Administration

ABOUT IQ-EQ

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms. 

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts. 

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. 

We’re driven by our Group purpose, to power people and possibilities. 

Introduction

We are seeking an Officer 3 – Corporate Administration to deliver corporate secretarial and administrative support for fund clients. This role focuses on ensuring compliance with regulatory requirements, supporting governance activities, and delivering high-quality client service while collaborating with global stakeholders and maintaining operational efficiency. 

What you’ll do

• You’ll coordinate and deliver day-to-day corporate secretarial and administrative support for complex fund clients in line with SLAs and internal policies.
• You’ll ensure compliance with company law, contractual obligations, and regulatory requirements to maintain the good standing of client entities.
• You’ll manage client deliverables including board meetings, minutes, board packs, regulatory filings (RCS, RBO, UBO), and audit support activities.
• You’ll collaborate with internal teams and Luxembourg stakeholders, act as a key point of contact, and support junior team members’ deliverables.
• You’ll drive quality, risk mitigation, and operational efficiency by reviewing processes, ensuring accurate documentation, and maintaining systems and workflow tools.

What we offer

• Competitive Total Rewards Package: Comprehensive annual compensation including basic salary, HRA, special allowance, provident fund contributions, gratuity, internet allowance, and food allowance.
• Health & Insurance Coverage: Medical insurance, group term life insurance, and group personal accident insurance for financial security and peace of mind.
• Allowances & Support: Transportation or transportation allowance and shift allowance to support work flexibility and commuting needs.
• Paid Time Off: Generous paid leave to support work–life balance.

About you

• You hold a CS qualification with 4+ years of experience in corporate, company, or fiscal law. 
• You have strong knowledge of corporate secretarial practices, fund structures, and special purpose vehicles. 
• You have hands-on experience in board governance, preparing board materials, attending meetings, and regulatory filings. 
• You have strong communication and stakeholder management skills, with proficiency in Microsoft Office tools. 
• You are detail-oriented, collaborative, and able to manage multiple priorities in a fast-paced environment.

OUR COMMITMENT TO YOU AND THE ENVIRONMENT

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.  

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee. 

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees - from 94 nationalities, across 24 countries - to each achieve their potential.  Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced. 

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We’re emotionally invested in our clients right from the beginning.