HR Coordinator

Our client is a global multi-energy company operating large-scale refining and petrochemical facilities. It transforms crude oil into fuels and essential industrial products through highly integrated and technologically advanced operations. The organisation is recognized for its strong HSE culture, operational excellence, and commitment to reducing environmental impact. Joining the company means contributing to complex international projects within a high-performance industrial environment.

The job holder is responsible forbringing administrative support to the AGUP 2 HR Lead for therecruitment and onboarding process of Contracted people.

In particular, he is responsible for:

• Thepreparation and maintenance of the mobilization plan and organization charts.
• Therecruitment process from initiation to final approval.
• Thepreparation and organization of the arrival of personnel at the assignment locations, in coordination with various entities (HQ, Affiliates, TAS Agents).
• Thesupport to AGUP 2 Personnel during the project execution until final demobilization.
• Any activities related toHuman Resources in general.

The job holder is entitled to comply withrules and requirements of the Project and shall liaise and coordinate actively with theHuman Resources representatives of the Affiliate, as withTTE HQ. The job holder will maintainconstant contact with TTE Personnel and with TAS agencies. The job holder shall observestrict confidentiality during all the course of the Project.

The job holder has for main activities:

• To be afocal point for administrative coordination of the HR activities related to Technical Assistance Services.

• Tomaintain and update the AGUP 2 mobilization plan, as necessary.

• Toprepare the mobilization of the necessary Technical Assistance resources in coordination with theAffiliate HR Support in local affiliate, support services in Ratawi Affiliate (HR, C&P), in particular, based on theAGUP 2 mobilization plan:
o Initiate theContract Request Form with the support of AGUP 2 requesters,
o Initiate theJob Descriptions with the support of AGUP 2 requesters,
o Initiate thenecessary Evaluation criteria with the support of AGUP 2 requesters,
o Initiate theTechnical Assistance Services process to look for the necessary resources with Affiliate support Services,
o Maintain therecruitment register, and update accordingly,
o Regularly liaise withinvolved parties for adequate recruitment tracking,
o Arrange andTrack the interviews of the candidates,
o Dispatch theproposed CVs to AGUP 2 requesters, and follow-up untilfinal selection of the candidates,
o To requestPurchase request creation to the Cost Control Team, and to track untilPurchase order validation.

• Totrack the PR and PO creation until validation.

•Coordinate with Contract Engineer and follow up on each step of the mobilization.

• To informIT support when candidates are selected to organize the necessaryIT resources and HQ profile creation.

• To inform theData Manager of the arrival of the candidates to organize access to the variousSoftwares, sharepoints, etc.

• Tomanage the renewals of the existing TAS contacts in coordination withAGUP 2 requesters and Affiliate support Services, issue reminders to thehierarchies and Cost Control.

• Tomanage the changes in roles, locations, regimes, etc. of the mobilized resources.

Aflexible attitude with a willingness to take on other project activities as and when required by project management is an essential requirement of this position.

• Serve as thefocal point for HR administrative coordination of Technical Assistance within AGUP 2.
• Maintain and update theAGUP 2 recruitment tracking.
• Ensuremobilizations are maintained according to the Mobilization plan.
• Coordinaterecruitment processes, contract renewals, and role changes with relevant teams.
• Ensuretimely validation of Purchase Requests (PR) and Purchase Orders (PO).
• OverseeIT setup and system access for new hires.
• Track and reportnew joiners, ensuring smoothmobilization and demobilization

• AUniversity degree, completed by at least3-6 years of experience in HR positions.
• Strong ability tocommunicate to employees.
• Able tomaintain confidentiality and discretion.
•Curious individual with a strong willingness to learn.
• Strong proficiency ofMicrosoft Office especially Excel; Power BI is preferred.
•Proactive, passionate, calm under pressure and result-driven.
•Autonomy in a demanding high-growth/ high pace environment.
• Solid understanding ofapplicable Group procedures and processes, as well as its organization.
• The service will be performed inEnglish.
•Arabic and French languages are an advantage.
•TotalEnergies experience is an advantage.
•Already resident in the UAE.

Place of work  : Dubai