HR & Payroll Admin

We are seeking a highly skilled and detail-oriented HR / Payroll Admin to join our Human Resources and Payroll team.

Monday – Friday 8:00am - 5:00pm

Compensation: $35,000+ annually, commensurate with experience

Position Overview

IndoorMedia is seeking a detail-oriented and motivated HR / Payroll Admin to join our team. This position plays a vital role in executing multi-state payroll operations for salaried and hourly personnel, while providing dedicated human resources administrative support. Working closely across HR and Payroll functions, this position helps ensure regulatory compliance, operational accuracy, and seamless service delivery across our enterprise HRIS platforms.

Key Responsibilities

• Process semi-monthly payroll for multi-state employees using the HRIS system.
• Verify timekeeping data, deductions, bonuses, commissions, and payroll adjustments to ensure accuracy and compliance with company policies and applicable federal and state regulations.
• Manage and process employee garnishments, loans, and payroll advances.
• Review and reconcile payroll reports, promptly identifying and resolving discrepancies.
• Prepare and submit payroll-related reports to management, accounting, and external agencies.
• Coordinate with payroll processors to review and resolve payroll tax invoices and discrepancies.
• Assist with year-end payroll activities, including W-2 preparation and distribution.
• Support internal and external audits by providing required documentation and responding to auditor inquiries.

Qualifications

• Exceptional attention to detail, accuracy, and ability to maintain the confidentiality of sensitive information.
• Previous experience in a HR / payroll-related role is a plus.
• Proficiency in Microsoft Excel.
• Excellent computer skills with the ability to learn and adapt to new systems quickly.
• Strong mathematical, analytical, and problem-solving skills.
• Excellent communication and teamwork skills.