Personal Assistant & Office Manager

Howden Hellas, a leading multinational insurance and reinsurance broker in Greece, offers you the opportunity to join a dynamic team of experts in risk management, insurance solutions, and client-focused advisory services. As part of the global Howden Group, we combine local expertise with international reach, delivering tailored solutions across industries.

We are looking for an experiencedPersonal Assistant & Office Managerto join our team!

📍Location: Glyfada💼Full-time | Permanent

About the Role

We are seeking a dynamic and driven Εxecutive Personal Assistant to handle a wide range of administrative/secretarial tasks in a timely and professional manner for a C-level executive. To be successful in this role, you should be reliable, act proactively, meet deadlines and communicate effectively with all levels of hierarchy.

Key Responsibilities:

·       Manage calendars, meetings, and appointments

·       Handle emails, correspondence, and phone calls

·       Coordinate office operations and administrative procedures

·       Organize travel arrangements, itineraries, and events

·       Maintain office supplies, records, and filing systems

·       Liaise with clients, suppliers, and internal teams

·       Support management with day-to-day business operations

·       Ensure smooth office functionality and a professional working environment

·       Maintain confidentiality and handle sensitive information professionally

·       Assist with HR and staff coordination tasks when required

·       Retail Insurance Support: Provided administrative and client support for key retail insurance accounts, including coordinating client requests, dispatching policy documentation, and ensuring timely follow-ups (payments etc) and communication.

What We’re Looking For:

·       University Degree in Business Administration or equivalent - certified secretarial studies will be considered as a plus.

·       Experience at least 3-5 years as Executive Personal Assistant or Office Manager.

·       Excellent command of Greek & English, both verbal and written.

·       Excellent knowledge of MS Office.

·       High degree of professionalism.

·       Highly developed communication skills.

·       Exceptional organizational skills and impeccable attention to detail.

·       Integrity, confidentiality, high responsibility and determination.

·       Multitasking, prioritization and time management skills.

·       Ability to work under pressure, adaptability and flexibility.

·       Results-oriented, active listening, “can do” attitude & problem solving.

What we offer:

·       💰 Competitive salary and performance-based incentives

·       📚 Ongoing training & career development

·       🩺 Private medical insurance

·       💻 Flexible working model with international exposure

·       🌍Opportunity to work on high-value, multinational accounts

·       🚀Supportive, entrepreneurial culture focused on growth, development, and collaboration

🔻Ready to Shape the Future of Risk?

If you're passionate about delivering innovative risk transfer solutions and ready to grow your career across both direct and reinsurance markets — come join a team that leads from the front!
Be part of a company that doesn’t follow the market — we help shape it!