Facilities & Office Coordinator

About Howden Hellas

Howden Hellas, a leading multinational Insurance and Reinsurance Broker in Greece, is part of the global Howden Group, combining strong local expertise with international reach to deliver tailored insurance, risk management, and client-focused advisory solutions across industries. We foster a culture of openness, creativity, and collaboration — where ideas are valued, initiative is encouraged, and professional growth is actively supported. Together, we work towards shared goals, driven by innovation, transparency, and leadership in our markets.

Role Summary:

We are looking for a Junior Office Manager to join our Procurement & Facilities Management team and support the smooth day-to-day operation of our offices. This is an excellent opportunity for a motivated junior professional who wants to develop hands-on experience in Office Administration, Facilities Management, and Purchasing activities within a dynamic corporate environment.

Key responsibilities:

• Supporting the daily administrative and operational needs of the office
• Acting as a key point of contact for facilities-related requests and office services
• Coordinating with external suppliers and service providers (cleaning, maintenance, building management, office supplies, etc.)
• Assisting with office supplies management, workplace set-ups, and basic purchasing activities
• Monitoring office infrastructure and contributing to a smooth and efficient working environment
• Supporting the Procurement & Facilities team with ad hoc operational and workplace support tasks
• Tracking requests, issues, and service follow-ups to completion
• Ensuring alignment with internal procedures and basic health & safety guidelines

Required Skills & Experience:

• Bachelor’s degree in Business Administration, Management, or a related field
• Up to 3 years of experience in an administrative, office management, or facilities-related role
• Motivated entry-level candidates with limited or no prior experience will also be considered
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and priorities
• Good communication skills in Greek and English
• Interest in or basic exposure to purchasing and supplier management
• Good knowledge of MS Office (Outlook, Excel, Word)

What’s in it for you:

💰 Competitive salary and performance-based incentives

🌍 Global Working Environment

📚 Ongoing training & career development

🩺 Private medical insurance

🚀Supportive, entrepreneurial culture focused on growth, development, and collaboration

To apply for the job:

gr.hr@howdengroup.com

All applications will be considered in strict confidence; however, only relevant profiles will be considered in the recruitment process.