AS
GMA Executive Administrative Assistant
Axelon Services Corporation
🇺🇸 United States
On-site
Manager or above
6 months ago
$40.00 – $58.50 / hour
- Outlook
- Concur
6 months ago
Not enough detail in this posting to match
Responsibilities
- Calendar Management – Diligent, pro-active management of complex agenda and setting of meetings across all time zones
- Schedule, track client meetings and support, including Board and Regulatory meetings
- Domestic and International Travel arrangements, expense claims, expedited travel services
- Coordinate and effectively manage Microsoft Teams video conferences and weekly team-wide calls
- Preparation and coordination of departmental meetings, events, and Town Halls.
- Creating, editing and preparing emails, organization charts and presentations.
- Managing logistics/schedules for visitors and supporting senior executives during their visits.
- Management of incoming and outgoing communications
- Maintain and create e-mail distribution lists in Outlook
- Completion of any reasonable projects or tasks, as requested by management.
- The staff member will make use of several application systems including:
- iValua/MyPortal– Supplies and IT Procurement.
- MyIAM – Approve Identity & Access Rights to various platforms on behalf of Manager
- Concur – Travel scheduling, expense reporting, and review of Manager’s direct reports expense submission for approval.
- Outlook
- Microsoft Office Suite
- Manage scheduling and calendar management for executives.
- Arrange travel arrangements, accommodations, and itineraries.
- Prepare documents and presentations for board or client meetings.
- Maintain records and ensure confidential files are organized.
- Handle expense reports and budget tracking.
- Act as the first point of contact for internal and external stakeholders.
- Draft and edit emails, letters, and correspondence with strong written communication skills.
- Coordinate information flow between departments to maintain clarity and alignment.
- Oversee multiple projects simultaneously and track progress toward milestones.
- Assist with event planning and team initiatives.
- Improve workflow efficiency through organization and clear prioritization.
- Proficiency in Microsoft Office (Outlook) and other productivity tools (iValua/MyPortal– Supplies/Concur and IT Procurement).
- Experience with project management and expense reporting software.
- Competence in calendar management, travel arrangements, and administrative support systems.
GMA Executive Administrative Assistant · Axelon Services Corporation