Company Secretarial Assistant, PLC, GB & Ireland

Job Description :

Job title:Company Secretarial Assistant,PLC, GB & Ireland 

Location: London

Reports to:Head of Company Secretariat 

Department: Legal / CoSec

Purpose of the role:Company secretarialand governance support to Diageo plc and itsUK and Irishsubsidiaries  

Key Accountabilities:

• Provideday-to-day company secretarialand governanceservices to the group’sUK and Irishsubsidiary companies,including in supportingwith regard to PLC matters 

• Managingsubsidiaryboard meeting process from end-to-end, includingscheduling meetings,coordinating board pre-read, attending and minuting meetings, drawing up action plans 

• Monitoring and dealing with signing requests, including arranging for hard and soft copy signings, coordinating with notaries,maintaining records of signings, managing physical mail and post, and assisting with treasury and KYC requests 

• Maintaining public registry filings, including CRO / Companies Houserequirements, data protection registrations and RBO compliance, as well as maintaining internalrecords (e.g. GMD, Blueprint / statutory records) 

• Providing assistance as required with corporate projects (e.g. reductions of capital, liquidations, disposals and acquisitions), financial statement approvals and year end processes   

• Ensure delivery of cost-effectivedelivery of services in context of business objectives and current risk environment;liaising with outsourced registrar and other externaladvisors listingin a proactive and collaborative manner; seeking to eliminate unnecessary costs by optimising use oftechnology, artificial intelligence,internal and external resources 

• Supporting compliance with PLC’s UK and US regulatory obligations, including routine filings and registrations (e.g., Companies House, FCA, SEC and ICO), announcements (e.g., TVR, PDMR dealing, Form 6-K),closed period / insider lists,and other obligations (e.g., MAR, DTRs, FPI obligations) 

Key Competenices:

• Governance Experience:In-house experiencein governance role.Good understanding ofpractical application ofcorporate governance frameworks,and working experienceof secretarialtasks, entity management andcompliance with applicable law and regulations.   

• Professional and Interpersonal Skills:Strongtechnical andanalytical, drafting and negotiating skills,good pragmatic approach;Strongcollaborative andteamplayer skills, practical risk management,proven ability to work with cross-functional teams, develop and maintain good process and to prioritise workload;Excellent interpersonal / communication skills. 

• Management Capabilities: Excellent professionalism, commitment and integrity; Passion for and experience of inspiring and leading people; Confident in and sensitive to different styles  

Qualifications/Experience

Degree levelor higherqualification, and preferablyeither fully or partiallyqualifiedgovernance professional,chartered secretary or lawyerinrelevant jurisdiction. In-house experience in governance role. 

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